Regular Board Meeting Minutes July 27, 2022
Spring Lake Village Hall
Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger, Ashley Latch, Cathy Pavick, Bill Cargo, Gordon Gallagher, Chris Burns, Joel TePastte, Bill Cate, Kevin McLaughlin
Absent: Don Reis
Also Present: Scott Borg, Harbor Transit Director, Dana Appel, Finance and Compliance Director, Annelise Walker, Marketing Coordinator, Molly Hruskach, Human Resources Director, Trina Robinson, Consultant
Approval May 25, 2022 HTMMTS Board Meeting Minutes
Motion by Chris Burns, second by Joel TePastte, to approve the minutes of the May 25, 2022 meeting. Motion carries.
Approval of Regular Agenda
Motion by Chris Burns, second by Joel TePastte, to approve the agenda as presented. Motion carries.
General Business/Call to Audience
None
Discussion/Action of Payables Warrant and Financial Statements.
Motion by Chris Burns, 2nd by Kevin McLaughlin, to approve the payables warrant and financial statements as presented. Motion carries.
Discussion on Estimated Revised Budget.
No action necessary.
Discussion/Action on Revised Harbor Transit Policy and Procurement.
Motion by Bill Cargo, second by Chris Burns, to adopt the Revised Harbor Transit Policy and Procurement as presented. Motion carries.
Discussion/Update on Revised Harbor Transit Grant Management Policy
Motion by Bill Cargo, second by Joel TePastte, to approve the Revised Harbor Transit Grant Management Policy as presented. Motion carries.
Discussion/Action on Revised EEO Plan
Motion by Cathy Pavick, second by Joel TePastte, to approve the Revised Harbor Transit EEO Plan as presented. Motion carries.
Discussion/Action on RFP Proposal for Property and Right-of-Way Acquisition Services
Motion by Chris Burns, 2nd by Bill Cargo, to approve Land Matters as the Land Acquisition Consultant for HTMMTS. Motion Carries.
Discussion/Action on Revised Advertising Policy
Motion by Bill Cargo, second by Joel TePastte, to approve the Revised Harbor Transit Advertising Policy as presented. Motion carries.
Discussion Review of the 2022 Triennial FTA Review
Scott and his Team have completed the Triennial review with only 3 deficiencies being noted, all of which have been rectified to the FTA. Board Members thanked Scott and his Team for their work on the Triennial Review.
Marketing Report Annelise Walker
Annelise reviewed the Billboards that are promote Harbor Transit’s Beach Express and Lakeshore Trolley Services for the months of May, June, July and August. Billboards are located at the Intersection of M- 104 and 148th Street and North of Van Wagoner Road on US-31.
Annelise reviewed the Social Media Account growth with Facebook a 13.8% increase with 1,095 followers.
Advertising Bus Wrap from St. John’s Lutheran School was reviewed.
Human Resources Update Mollie Hruskach
Mollie discussed the need for Harbor Transit to put on 20 drivers before August 31, 2022. We have currently hired and retained 3 Bus Operators.
Harbor Transit is using BS & A Software for Applicant Tracking.
Human Resources is also looking at a retention program for current employees.
Operations Update Scott Borg
Scott shared ridership statistics going back to 2016, and reviewed Ridership by Municipality. Reviewed Mercy at the Lakes Ridership.
98.26 Ridership performance.
4 Crashes since the last Board Meeting. 3 Customer Complaints since the last Board Meeting.
Director’s Report Scott Borg
Scott reported that Harbor Transit did not have any COVID-19 cases for the months of May and June 2022.
Scott reviewed that Routematch was sold to Tripspark and Harbor Transit was looking to complete an RFP for new Software.
Harbor Transit has 3 buses on order through the MDOT Pilot Program. We are hoping delivery is before September 1, 2022.
MDOT/Michigan State University Survey is being redone as the original survey was lost by the USPS. Coast Guard 2022 plans are in place and we anticipate a successful Coast Guard Festival.
Harbor Transit has 1 Bus Operator participating in the 2022 Bus Rodeo in Frankenmuth, MI.
Scott reviewed the open Board positons. The Harbor Transit Board currently has an Open At-Large Board Member Position and (LAC) Local Advisory Council Positon. We are looking for a LAC Member from the Village of Spring Lake.
Board Member Chris Burns asked if there has been any discussion on purchasing Electric Buses. Board Member Burns thanked Scott for having a concise agenda packet.
Next regularly scheduled Board Meeting will be held on September 28, 2022 at 4:30 PM at The City of Grand Haven 519 Washington Avenue Grand Haven, MI 49417.