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January 25, 2023 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Agenda

GRAND HAVEN CHARTER TOWNSHIP HALL 13300 168TH AVE.
JANUARY 25, 2023 AT 4:30 PM

1. Meeting Called to Order

2. Roll Call

3. Approval of November 16, 2022 HTMMTS Board Meeting Minutes

4. Additions/Corrections to the Agenda

5. Approval of Regular Agenda

6. Public Hearing:
A. PUBLIC HEARING: Adoption of the Harbor Transit’s Fiscal Year 2023-24 Budget

7. Close Public Hearing

8. General Business / Call to Audience

9. New Business:
A. Discussion/Action of Financial Audit 2022
B. Discussion/Action of Final FY Budget 2023-24 (Click here to view budget)
C. Discussion/Action of 2023/24 Fee Schedule
D. Discussion/Action of 2023/24 Uniform Millage Rate Determination
E. Discussion/Action of 2023/24 FY Resolution of Intent
F. Discussion/Action of 2023/24 Contract Clauses Certification
G. Discussion/Action of Calendar Year 2023 Resolution to Adopt the Annual Exemption Option
H. Discussion/Action on Payable Warrant
I. Receive/File Financial Statements
J. Discussion/Action on Environmental Services NEPA.
K. Discussion/Review of the Local Advisory Council Minutes.
L. Discussion/Action Review and Approval of At Large Board Candidate Deanna S. McIntyre.

10. Marketing Update – Annelise Walker

11. Operations Update – Scott Borg

12. Transportation Director’s Report – Scott Borg

13. Board Members Comments: Craig Bessinger, Bill Cargo, Ashley Latsch, Kevin Mclaughlin, Joel TePastte, Christine Burns, Gordon Gallagher, Cathy Pavick, Don Reiss, Bill Cate, At Large – Open

Next regularly scheduled Board Meeting will be held on March 22, 2023 at 4:30 PM at Spring Lake Township Office, 102 West Savidge Street, Spring Lake, MI 49456

 

2022-2023 Fiscal Year Bi-Monthly Regular Meeting Dates

Fiscal Year 2022-2023 Bi-Monthly Regular Meeting Dates

The Harbor Transit Multi-Modal Transportation System Board of Directors will regularly meet bi-monthly at the following dates and locations. The meetings will begin at 4:30 pm.

November 16, 2022,* City of Grand Haven, 519 Washington Avenue, Grand Haven, MI 49417

January 25, 2023, Grand Haven Charter Township, 13300 168th Avenue, Grand Haven, MI 49417

March 22, 2023, Spring Lake Township, 102 West Savidge Street, Spring Lake, MI 49456

May 24, 2023 City of Ferrysburg, 17290 Roosevelt, (use Ridge Road entrance) Ferrysburg, MI 49409

July 26, 2023, Village of Spring Lake Administrative Offices, 102 West Savidge Street, Spring Lake, MI 49456

September 27, 2023, City of Grand Haven, 519 Washington Avenue, Grand Haven, MI 49417

(*) Denotes the Third Wednesday due to Thanksgiving

November 16, 2022 Board Meeting Minutes

Regular HTMMTS Board Meeting Minutes November 16, 2022
Grand Haven City Hall

1. Meeting Called to Order by President Craig Bessinger at 4:31 p.m.

2. Roll Call
Present: Craig Bessinger, Chris Burns, Bill Cate, Gordon Gallagher, Ashley Latch, Kevin McLaughlin, Cathy Pavick, Joel Tepastte
Absent: Bill Cargo, Don Reis
Also Present: Scott Borg, Harbor Transit Director; Dana Appel, Finance and Compliance Director; Annelise Walker, Marketing Coordinator; Molly Hruskach, Human Resources Director; Trina Robinson, Consultant; Tom Burghardt, Operations Manager; and Joan Brzozowski, Accounts Payable Specialist

3. Approval of the September 28, 2022, HTMMTS Board Meeting Minutes
Motion by Chris Burns, second by Gordon Gallagher, to accept the minutes from the Meeting held September 28, 2022. Motion carries.

4. Additions/Corrections to the Agenda
No changes or additions

5. Approval of Regular Agenda
Motion by Cathy Pavick, second by Gordon Gallagher, to approve the agenda. Motion carries.

6. General Business/Call to Audience
None

7. New Business:
A. DiscussiononEstimatedBudgetforFY2023/2024.
Scott Borg reported that the budget will be finalized soon and ready for the next HTMMTS Board Meeting (January 23, 2023).
B. Discussion/ActiononPayablesWarrant
Motion by Chris Burns, second by Gordon Gallagher to approve the payables warrant and financial statements as presented. Motion carries.
C. File/Receive Financial Statements
Reviewed and received the financial statements as presented.
D. Discussion on COLA Wage Study
HR Collaborative began the study on Monday, November 14, 2022 and is anticipated to be completed the first full week of February 2023. Results could lead to a recommendation for a one-time payment to part-time and full-time employees.
E. Discussion/Action Approval of Propane Contract
Motion by Joel TePastte, second by Chris Burns to approve Wesco as propane supplier at $1.24/pound. Motion carries.
F. Discussion/Update on Fare Schedule
Motion by Gordon Gallagher, second by Chris Burns to approve a single tier fare schedule of $0.75 and $1.50. All fare collections will be via smart-phone with no fare collection equipment on the buses. New software will allow riders to track their bus and reduce dispatch hours. Motion carries.
G. Discussion/ActionApprovalofPublicTransportationAgencySafetyPlan(PTASP)
Motion by Kevin McLaughlin, second by Joel TePasste to approve the Public Transportation Agency Safety Plan (PTASP). Motion carries.
H. Discussion/ActionApprovalofBusAirPurificationSystemContract.
Motion by Gordon Gallagher, second by Cathy Pavick to approve the purchase of CASPR (Continuous Air & Surface Pathogen Reduction) systems for each bus; total of $39,525. Motion Carries.
Staff Reports

8. Human Resources: Molly Hruskach reported that they continue to interview and hire drivers
and dispatchers. Most positions are part-time. Three more interviews are scheduled.

9. Operations: Scott Borg reported that the ridership comparison shows a slight increase over September, but still down compared to pre-COVID numbers. Ridership to/from Mercy at the Lakes is down. There was one bus crash in which an HT vehicle was sideswiped in a hit-and- run accident, two minor injuries, no vehicle road calls, and five ridership complaints.

10. Director: Scott Borg commented the local advisory committee met, but there was no quorum. There is still one at-large position to be filled on the HTMMTS Board.

11. Board Member Comments:
A. Cathy Pavick thanked Scott Borg for the board packets.
B. Scott Borg introduced Joan Brzozowski, Accounts Payable Specialist

Meeting adjourned by President Craig Bessinger at 5:02 PM. The next meeting is Scheduled for Wednesday, January 25, 2023, at Grand Haven Township, 13300 168th St, Grand Haven.

September 28, 2022 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Regular Board Meeting Minutes September 28, 2022 Grand Haven Community Center

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger, Bill Cargo, Gordon Gallagher, Chris Burns, Joel TePastte, Bill Cate, Don Reis
Absent: Ashley Latch, Cathy Pavick, Kevin McLaughlin
Also Present: Scott Borg, Harbor Transit Director, Dana Appel, Finance and Compliance Director, Molly Hruskach, Human Resources Director, Trina Robinson, Financial Consultant, Tom Burghardt, Operations Manager. Carrie Uthe Local Advisory Council Chairperson

Approval May 25, 2022 HTMMTS Board Meeting Minutes
Motion by Gordon Gallagher, second by Joel TePastte, to approve the minutes of the July 27, 2022 meeting. Motion carries.
Additions/Corrections to the Agenda – None Scott Borg

Approval of Regular Agenda
Motion by Joel TePastte, second Bill Cate, to approve the agenda as presented. Motion carries.

General Business/Call to Audience – Craig Bessinger
None

Discussion/Action to file and receive Financial Statements.
Motion by Bill Cargo, second by Gordon Gallagher, to approve the financial statements as presented. Motion carries.

Discussion/Action of Payables Warrant.
Motion by Bill Cargo, second by Joel TePastte to approve the payables warrant as presented. Motion carries.

Discussion/Action on Final Budget Amendments FYE 2022.
Motion by Chris Burns, second by Joel TePastte to approve the final budget amendments FYE 2021/2022 the payables warrant as presented. Motion carries.

File/Review FY 2022/23 budget pre-implementation review of budget
No action necessary.

Discussion/Action regarding amendments to the Personnel Manual
Motion by Joel TePastte, second by Chris Burns, to approve the amendments to the Personnel Manual as presented. Motion carries.

Discussion/Action regarding MERS HCSP Agreement Amendment and Contribution Addendum.
Motion by Bill Cargo, second by Joel TePastte, to approve MERS HCSP Agreement Amendment and Contribution Addendum as presented. Motion carries.

Discussion/Action to elect or re-elect HTMMTS Board officers: President, Vice President, Secretary, and Treasurer
Motion by Bill Cargo, second by Gordon Gallagher, to approve election or re-election of HTMMTS Board officers as follows: President – Craig Bessinger, Vice-President – Bill Cargo, Secretary – Bill Cate, Treasurer – Gordon Gallagher. Motion carries.

Discussion/Action on Fiscal Year 2022-2023 Bi-Monthly Regular Meeting Dates
Motion by Chris Burns, second by Bill Cargo, to approve the fiscal year 2022-2023 Bi-Monthly regular meeting dates as presented. Motion carries.

Discussion/Action on Transportation Director 2022 Evaluation.
Motion by Chris Burns, second by Gordon Gallagher to approve Transportation Directors salary increase by one step effective September 21, 2022, and include any cost of living adjustments (COLA) when provided to Harbor Transit employees . Motion carries.

Discussion/Action appointing Sarah Wheeler as the LAC Representative for Spring Lake Village.
Motion by Chris Burns, second by Joel TePastte to appoint Sarah Wheeler to the LAC Board. Motion Carries.

Marketing Report Scott Borg
Scott Borg reviewed the Marketing Objectives.
1. Promote MATS and Harbor Transit connection at Trinity Health Village Lakes.
2. Communicate the benefits of Harbor Transit’s On Demand Service to increase the motivation to
ride.
3. Increase digital presence to reach more of the local population outside of the Facebook users.

Human Resources Update Mollie Hruskach
Mollie Hruskach explained that Harbor Transit has a RFP for a wage study to be completed. Chris Burns asked if the study would look beyond the bus operators and would the study take into account the wages of North West Ottawa County. Chris Burns recommended that request be a part of the wage study.
Staffing 12 open operator positions. 1 – fulltime dispatch position. We currently have a posting out for an Accounts Payable Specialist.

Operations Update Scott Borg
Scott shared ridership statistics going back to 2016, and reviewed Ridership by Municipality. 98.93 Ridership performance.
5 Crashes since the last Board Meeting.
0 Injuries since the last meeting.
4 Customer Complaints since the last Board Meeting.
1 Road call since the last Board Meeting.
Summer Trolley rides were 14,069 rides for the season.
Beach Express rides were 235 rides for the season.
Coast Guard Saturday had 3,423 rides, and 2,536 miles traveled.

EEO Applicant Data Mollie Hruskach
Scott Borg explained the FTA requires Transit Agencies to monitor and report this data to their Transit Boards Annually.
Harbor Transit had a total of 57 applicants, 27 males and 30 females for the open positions of bus operators, HR Director, and Dispatchers. The applicants were identified by race and gender.

Director’s Report Scott Borg
Scott reported that Harbor Transit had 1-Covid Case in the months of July and August.
Harbor Transit has 3 buses on order through the MDOT Pilot Program. We are hoping delivery is before the end of the year. Chassis and Chips are delaying the bus orders. Harbor Transit has since ordered 3 buses and will expect delivery in calendar year 2024.
Borg reviewed the Trinity at the Lakes Ridership to Muskegon. The rides have increase monthly since the start of the project in March 2022.

Harbor Transit provided transportation for the Folds of Honor Collegiate 54 Hole Individual Golf event. 272 rides on Monday and 172 rides were provided on Tuesday.

Potential location for the new facility is in Grand Haven Township on 172nd Ave. There is a Memorandum of Understanding with the owner.

Coast Guard Festival 2022 was successful due to the excellent work by the Harbor Transit Employees. Harbor Transit has 1 Bus Operator participating in the 2022 Bus Rodeo in Frankenmuth, MI.

Scott reviewed the open Board positons. The Harbor Transit Board currently has an Open At-Large Board Member Position.

Board Member Gordon Gallagher said he liked seeing the crash reports and expressed he had interest in knowing what the Trolley mileage was for the year.

Board Member Chris Burns talked about the narratives on the trolley and said she would work on a volunteer to narrate for the Spring Lake Trolley.

Board Member Bill Cargo expressed a concern over the Beach Express not being a good use of Harbor Transit resources.

Next regularly scheduled Board Meeting will be held on November 16, 2022 at 4:30 PM at The City of Grand Haven 519 Washington Avenue Grand Haven, MI 49417.

November 16, 2022 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Agenda

CITY OF GRAND HAVEN
519 WASHINGTON STREET
GRAND HAVEN, MICHIGAN
November 16, 2022, 4:30 PM

1. Meeting Called to Order
2. Roll Call
3. Approval of September 28, 2022 HTMMTS Board Meeting Minutes
4. Additions/Corrections to the Agenda
5. Approval of Regular Agenda
6. General Business / Call to Audience
7. New Business:
A. Discussion on Estimated Budget FY 2023/2024.
B. Discussion/action on Payable Warrant.
C. File/Receive Financial Statements.
D. Discussion on (COLA) Wage Study
E. Discussion/Action Approval of Propane Contract.
F. Discussion/Action Fare Schedule.
G. Discussion/Action Approval of the (SMS) Safety Management Plan.
H. Discussion/Action Approval of Bus Air Purification System Contract.

8. Human Resources Update – Mollie Hruskach
9. Operation Update – Scott Borg
10. Transportation Director’s Update – Scott Borg

11. Board Member Comments
▪ Craig Bessinger
▪ Bill Cargo
▪ Ashley Latsch
▪ Christine Burns
▪ Gordon Gallagher
▪ Joel TePastte
▪ Cathy Pavick
▪ Donald Reiss
▪ Bill Cate
▪ Kevin McLaughlin
▪ At-Large Position Open

Next regularly scheduled Board Meeting will be held on January 25, 2023 at 4:30 PM
at Grand Haven Charter Township, 13300 168th Avenue, Grand Haven, MI 49417.

September 28, 2022 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Agenda

1. Meeting Called to Order
2. Roll Call
3. Approval of July 27, 2022 HTMMTS Board Meeting Minutes
4. Additions/Corrections to the Agenda
5. Approval of Regular Agenda
6. General Business / Call to Audience
7. New Business:
A. File/Receive Financial Statements
B. Discussion/action on Payable Warrant.
C. Discussion/action on Final Budget Amendments FYE 2021/2022.
D. File/Review FY2022/23 Budget pre-implementation review of budget.
 Capital Projects
 COLA-Wage Scale
 Goal Targets
E. Discussion/action Amendments to Personnel Manual.
F. Discussion/action MERS HCSP Agreement Amendment and Contribution
Addendum.
G. Discussion/action to elect or re-elect HTMMTS Board officers: President,
Vice President, Secretary, and Treasurer.
H. Discussion/action Fiscal Year 2022-2023 Bi-Monthly Regular Meeting
Dates.

I. Discussion/action on Transportation Director 2022 Evaluation.
J. Discussion/action on Sarah Wheeler LAC Representative for Spring Lake
Village.
K. Marketing Update – Scott Borg for Annelise Walker.
L. Human Resources Manager update – Mollie Hruskach
M. Operations Update – Scott Borg
N. EEO – Equal Employment Opportunity Applicant Data
O. Transportation Director’s Report – Scott Borg
P. Board Member Comments
▪ Craig Bessinger
▪ Bill Cargo
▪ Ashley Latsch
▪ Christine Burns
▪ Gordon Gallagher
▪ Joel TePastte
▪ Cathy Pavick
▪ Donald Reiss
▪ Bill Cate
▪ Kevin McLaughlin
▪ At-Large Position Open

Next regularly scheduled Board Meeting will be held on November 16, 2022 at 4:30
PM at City of Grand Haven, 519 Washington Ave, Grand Haven, MI 49417.