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September 22, 2021 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Regular Board Meeting Minutes

SEPTEMBER 22, 2021
GRAND HAVEN CITY HALL
519 WASHINGTON AVENUE

Meeting Called to Order by President Craig Bessinger at 4:50 p.m.

Roll Call
Present: Craig Bessinger, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Mike DeWitt, Bill Cargo
Absent: Joel TePastte, Bob Monetza, Pete LaMourie, Don Reiss, Chris Burns
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Finance and Compliance Director, Melvin Barkley, Operations Director, Annelise Walker, Marketing Coordinator, Tom Burghardt, Driver

Approval of the July 28, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Cathy, to accept the minutes from the Meeting held July 28, 2021. Motion carries.

Additions/Corrections to the Agenda
Scott asked that an item to approve an inter-local agreement with the Muskegon Area Transit Authority be added as item 7.0.
Motion by Pat, second by Mike, to approve the agenda as amended. Motion carries.

General Business / Call to Audience
None

Discussion/action on Financial Reports, Receive and File.
Motion by Pat, second by Bill to accept the Financial Reports as presented. Motion carries.

Discussion/action Payables Warrant
Motion by Bill, second by Gordon to accept the Payables Warrant as submitted. Motion carries.

Discussion/action on Final Budget Amendments FYE 2020/2021.
Motion by Bill to approve the final recommended budget amendments for 2020/2021, second by Mike. Bill and Gordon offered compliments on the work and presentation of the final amendments. Motion carries.

Discussion/Final pre-implementation review of 2021/2022 budget.
 Capital Projects
 Wage Recommendations
Gordon asked about the wage recommendation and what the overall cost is of all increases, steps plus COLA. Scott will provide this detail to Board Members. Motion by Mike to approve Capital Project plan and the wage recommendations as presented, second by Gordon. Motion carries.

Discussion on Millage Reduction Fraction.
Report was received and there were no further questions.

Discussion/action on the Resolution of 2023-2026 (CMAQ) Congestion Mitigation and Air Quality Capital Projects in the (STIP) State Transit Improvement plan.
Motion by Bill, second by Cathy, to approve the Resolution of 2023-2026 (CMAQ) Congestion Mitigation and Air Quality Capital Projects in the (STIP) State Transit Improvement plan. Motion carries.

Discussion/action Fiscal Year 2021-2022 Bi-Monthly Regular Meeting Dates.
Motion by Gordon, second Cathy to approve the meeting dates as presented. Motion carries.

Discussion/action to elect or re-elect HTMMTS Board officers: President, Vice President, Secretary, and Treasurer.
Craig Bessinger President
Bill Cargo, Vice President
Pat McGinnis, Secretary
Gordon Gallagher, Treasurer.

Motion by Mike to re-elect the current slate of officers, second by Gordon. Motion carries.

Discussion/action on Transportation Director 2021 Evaluation.
Craig reported that the officers of Harbor Transit met and reviewed the performance of the Director in the past year and set goals for the upcoming year. Motion by Pat, second by Mike, to approve the recommended step increase for the Director to Step 5 and Cola increase as recommended by the System’s officers. Motion carries.

Discussion/action on Preliminary 5 Year Strategic Plan Deadlines and Resources.
Scott reported that he had distilled the feedback received during the strategic planning session into a single page document. At the November meeting he will present a tracking tool that will be used to measure progress on the goals going forward. We are still not charging fares, but should be positioned to re-institute collection later this year. Motion by Mike to adopt the proposed strategic plan, second by Gordon. Motion carries.

Marketing Update – Annelise Walker
 Positive feedback on the re-introduction of the trolleys
 May re-direct the routes next year and collaborate with museum to introduce historic tours. Beach Express needs work.
 On line standing order forms to request school services are in the works
 A brochure highlighting our services was shared with the board
 We are running ads on WGHN and doing underwriting on WAWL to get the word out
 Good social media engagement; followers are trending up (Facebook and potentially
Google Ads)

Operations Update – Scott Borg
Scott provided a review of his written update. Ridership is still not up to pre-pandemic levels, but is steadily climbing.

Transportation Director’s Report – Scott Borg
 Customer Care Manager position will not be filled; instead there will be an Operations Supervisor position
 WMSRDC study continues. Biweekly meetings are ongoing. There will be work sessions in early October. If collaborations are recommended, they could be presented as soon as January of 2022
 Land study is ongoing
 RFQ for Architectural and Engineering services is going out
 Trolleys remain in production, hope to have them here for November meeting.
 Dana Appel is in Leadership Connect

Discussion/action on inter-local agreement to allow cross jurisdictional services
Motion by Bill, second by Mike, to approve the proposed inter-local agreement conditioned on approval of the location by the Spring Lake Township Board. Motion carries.

Board Member Comments
▪ Michael DeWitt – He read the paper and there was a report on MATS consolidating with HTMMTS and he is leery about that. This is his last meeting.
▪ Patrick McGinnis – Thanked Mike for his years of service to HTMMTS and the City of Ferrysburg.
▪ Gordon Gallagher – Applauded the progress being made by HTMMTS in recent months.
▪ Cathy Pavick – wished Mike all the best in his well deserved retirement.

Moved by DeWitt to adjourn at 5:58 p.m.

Next regularly scheduled Board Meeting will be held on November 17, 2021 at 4:30
PM at City of Grand Haven, 519 Washington Ave, Grand Haven, MI 49417.

July 28, 2021 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Regular Board Meeting Minutes
JULY 27, 2021
SPRING LAKE VILLAGE HALL
102 West Savidge Street

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

Roll Call

Present: Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Don Reiss, Chris Burns, Pete LaMourie
Absent: Mike DeWitt, Bill Cargo, Joel TePastte
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager, Melvin Barkley, Operations Manager, Annelise Walker, Marketing Manager
Introduction of Melvin Barkley, Operations Manager, Annelise Walker, Marketing Manager.

Approval of the May 26, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Chris, to accept the minutes from the Meeting held May 26, 2021. Motion carries.
Additions/Corrections to the Agenda
Motion by Chris, second by Bob, to approve the agenda. Motion carries.

General Business / Call to Audience
None

Discussion/action Payables Warrant
Motion by Pat, second by Cathy to accept the Payables Warrant as presented. Motion carries.

Discussion/action on Financial Reports, Receive and File.
Gordon asked about fare policy and how we are optimizing our efforts in the collection (or
not collection) of fares. Scott reported that we were ready to go with a RouteMatch solution
that is touchless and collects from riders when they ride. 5% fee to middleman; RouteMatch
collects $60,000 up front then $6,000 per year.
Motion by Chris, second by Pete to accept the reports as submitted. Motion carries.

Discussion on Estimated Revised Budget.
Current year budget; no questions.
Discussion/action on Revised Harbor Transit Personnel Manual.
Scott explained the changes include the following:
 Add time ½ to holiday pay
 Change definition of pay out time to time actually worked, not time paid
 Clarify number of hours that may be cashed out for full and part time employees
Motion by Chris, second by Bob to revise personnel manual as recommended, effective today.
Motion carries.

Discussion/action on one-time Employee PTO Payout.
Motion by Pete, second by Bob, to approve the one time PTO payment at a cost of
approximately $10,000 with no ongoing impact to our budget. Motion carries.

Discussion on Strategic Planning and Results of the Strategic plans and SWOT exercise.
Scott will verify numbers and then we will have further discussions.

Marketing Update – Annelise Walker
Increase community awareness.
Advertising for drivers at Michigan SOS office on the kiosk screens
Three billboards are up: US 31, M-104, I-96
Social media presence (especially Facebook)
Radio advertising on WAWL and WGHN
Grand Living half page
103.5 football pamphlet
Some discussion about bus wraps and varying attitudes about them. Annelise is looking into
doing a Buccaneer and Laker wrap. Gordon agreed the Buccaneer wrap would be far more
attractive.

Operations Update – Scott Borg
Numbers are slowly coming back up.
Trolleys are very successful.
Passengers on federally funded buses must wear masks.
9 crashes last year; 12 crashes so far this year (sideswipes are the most common)

Transportation Director’s Report – Scott Borg
Customer Care supervisor resigned today; dispatcher will fill the position.
West Michigan Regional Transit Study review held on July 7 between MATS and Harbor
Transit. Study completed next fiscal year.
Kickoff with ORC (firm to look for expansion real estate). They will provide weekly updates.

Board Member Comments
Bob asked about Beach Express. Scott reported that we had 11 riders in June, 219 in July. In
comparison, 2,524 rode the trolley in July.
Chris recommended that we sign up staff for Leadership Connect.
Gordon commented that it appears customer service is improving at Harbor Transit.
Craig commended staff on having very clean buses.

Moved by to adjourn at 5:35 p.m.

Next regularly scheduled Board Meeting will be held on September 22, 2021 at 4:30 PM at
City of Grand Haven City Hall, 519 Washington Ave.

April 28, 2021 Special Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Board Meeting Minutes for April 28, 2021 (Via Zoom)

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

Roll Call
Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake Township, MI), Gordon Gallagher (Spring Lake Township, MI), Joel Tepaste (Spring Lake Village, MI), Chris Burns (Spring Lake Village, MI), Mike DeWitt (Ferrysburg, MI), Pete Lamourie (Grand Haven Township, MI), Bill Cargo (Grand Haven Township, MI)
Absent: None
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager

Approval of the March 24, 2021 HTMMTS Board Meeting MinutesMotion by Mike, second by Chris, to accept the minutes from the Meeting held
March 24, 2020.Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Additions/Corrections to the Agenda
Scott mailed out item 7f to approve Robert Sullivan as Attorney for Harbor Transit.
Motion by Gordon, second by Cathy, to approve the agenda as amended.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

General Business / Call to Audience
None

Discussion/Action of Accounts Payable and Financial Statements
Motion by Pat to accept the Accounts Payable and Financial Statements as presented by staff. Second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Discussion/Action to approve Harbor Transit’s Advertising Policy and Regulations.
Added the word “exploitation” to qualify prohibited advertising content in regard to children and changed review committee.
Motion by Bill, second by Mike, to approve Advertising Policies and Regulations.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Discussion/Action on the Operation and Maintenance Termination agreement between the City of Grand Haven, MI and Harbor Transit Multi-Modal Transportation System.
Craig suggested that this be tabled to give staff time to answer questions that we have for MDOT and MERS. Board members discussed whether we have enough information to move forward at this time or whether we should wait while we gather more information.
Motion by Mike to table the issue until the next meeting, second by Bill.
Yes: Bill Cargo, Pete LaMourie, Mike Dewitt, Craig Bessinger
No: Pat McGinnis, Bob Monetza, Chris Burns, Gordon Gallagher, Cathy Pavick, Joel Tepaste
Motion fails.
Motion by Gordon to approve the Operation and Maintenance Termination agreement between the City of Grand Haven, MI and Harbor Transit Multi-Modal Transportation System as presented.
Yes: Pat McGinnis, Bob Monetza, Chris Burns, Gordon Gallagher, Cathy Pavick, Joel Tepaste
No: Bill Cargo, Pete LaMourie, Mike Dewitt, Craig Bessinger
Motion carries.

Old Business – 18 Month Comprehensive Wage Study.
RFP is in its final stages. Will be going out to qualified consultants and should have proposals back in a couple of months.

Transportation Director’s Report – Scott Borg
Annelise Walker is our new part time marketing coordinator. Welcome Annelise! Planning to open up completely on May 1, 2021 (except for schools). Will follow all transportation requirements.

Discussion/Action to approve Attorney Robert E. Sullivan from Scholten Fant, as Harbor Transit’s Attorney.
Motion by Gordon to approve the hiring of attorney Robert Sullivan as recommended by staff, second by Cathy.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Board Member Comments:
Next Regularly scheduled Electronic Board Meeting will be held on May 26, 2021 at 4:30 PM via Electronic remote meeting unless otherwise noticed.

March 24, 2021 Remote Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Regular Board Meeting Minutes

MARCH 24, 2021 VIA ZOOM

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

Roll Call
Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake, MI, 4:40 p.m.), Gordon Gallagher (Spring Lake, MI), Joel Tepaste (Spring Lake, MI), Chris Burns (Spring Lake, MI), Mike DeWitt (Ferrysburg, MI), Pete Lamourie (Grand Haven, MI)
Absent: None
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager, Peter Haefner, Auditor, Samantha Deford, Accounting Coordinator

Approval of the January 27, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Chris, to accept the minutes from the Meeting held January 27, 2020.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Additions/Corrections to the Agenda
Craig Bessinger asked to add item 9(a) on change in Harbor Transit fees following the close of the public hearing.
Gordon Gallagher asked to add a discussion item on the Operations and Maintenance Agreement – item 9(b)
Motion by Pat, second by Chris, to approve the agenda as amended.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

New Business:
Discussion/Action on Harbor Transit 2020 Financial Audit (Independent Auditors Report)

Peter Haefner of Vredeveld Haefner, Auditing Firm, presented the financial statements. Noted no deficiencies or instances of non-compliance to bring attention to the Board or the Federal Government. Overall a solid financial position.
Motion by Gordon, second by Pete to accept the 2020 Financial Audit.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Discussion/Action of Accounts Payable and Financial Statements
Currently at 37% of overall expenses.
Payables warrant, paid out $16,000 to fix a bus. Reimbursed by insurance; should not be on the balance sheet.
Various expenses related to building maintenance were highlighted.
Motion by Pat to accept the Accounts Payable and Financial Statements as presented.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Discussion/Action on Amendments FY 2021 Resolution of 5307-5339 Funding.
Cares Act funding cannot overlap operational funding. This action will allow operating appropriations to be used for capital purchases.
Motion by Mike to approve the amendment to the Resolution regarding 5307-5339 funding, second by Bob

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Discussion/ Action on Low/No Grant Application
There is robust funding available for electric bus purchase in 2021. BLP has the needed infrastructure to support such a purchase. Match requirement would be 85%/15% on buses; 90%/10%. The State may assist on paying a portion of the local match referenced above.
Motion by Pat to authorize the application for funding as requested and authorize Chair Bessinger to write a letter of support, second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Discussion/Action on directing Harbor Transit Director to see Grant Funding for a new facility.
Seeking Board direction to start seeking grant opportunities for the location and development of a new site. Staff is working with Mark Fedore, who has very deep experience working with MDOT on procurement. Pat reminded the Board that we have significant obligations associated with an earlier grant application and asked that all discussions with MDOT and FTA cover those issues so we do not leave obligations hanging on the property.
Motion by Mike to authorize staff to move forward with seeking grant funding to support the new facility project, second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Discussion/ Action updates to Harbor Transit Personnel Manual
Removed references to labor union employees and overtime for non-exempt employees. Also made some changes to leave provisions.
Motion by Gordon to approve the changes as presented, second by Pete.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Old Business:
18 Month Comprehensive Wage Study/if Ridership and fares have an impact on State and Federal Revenues
Scott is working to get a comprehensive wage study to review our competitiveness. Revenue from the State and Federal government is based on population and population density, not ridership.

Public Hearing: Fiscal Year 2021/2022 Fee Schedules
Chair Bessinger opened the Public Hearing at 5:16 p.m. and offered the Public a chance to weigh in on the proposed rate changes.
Two comments were entered on Facebook Live:
Jeff Burcel questioned the rationale for making the rate increase Two callers supported a touchless card system
Close Public Hearing at 5:25

Gordon asked is we could consider postponing action on the rate issue. Bob is not supportive of rate differentials.
Motion by Mike to increase fares as presented in the March 19, 2021 memo from Scott, support by Chris.
Yes: Pete Lamourie, Craig Bessinger, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
No: Bob Monetza
Motion carries

Operation and Maintenance Agreement
Gordon brought up the November 2020 direction from the Board to have five managers connect with our Director and Ron Bultje who serves as attorney for four of our members and come up with a proposed solution that is fair and equitable to everybody. This was done, and Ron Bultje drafted an Operation and Maintenance Termination Agreement.
Mike and Gordon suggested that we have a Special Meeting to nail this down. The proposed agreement will be circulated to the Board Members prior to the meeting.
Local Advisory Committee (LAC) Recommendations.
Gordon requested that staff discover how appointments to the LAC are made and report at the next meeting.
Motion by Gordon to accept the resignation and approve the appointments listed below, second by Mike:

a. Recommendation by the HTMMTS Board to accept the RESIGNATION OF Jeffrey Smith 303 Orchard Avenue, Grand Haven, MI from the Local Advisory Committee.
b. Recommendation by the HTMMTS Board to appoint Christina Shannon, 10770 Osborn Street, Grand Haven, MI recommended by Four Pointes to an open committee Member at Large seat expiring in November 2023. Representative for Four Pointes Center for Successful Aging 1051 S Beacon Blvd, Grand Haven, MI.
c. Recommendation by the HTMMTS Board to re-appoint Roger White, 111 Mason Street, Spring Lake, MI representing Spring Lake Village as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
d. Recommendation by the HTMMTS Board to re-appoint Chrysteen Moelter- Gray, 13243 Forest Park Drive, Grand Haven, MI Representing Grand Haven Township and the Momentum Center, as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee.
e. Recommendation by the HTMMTS Board to re-appoint Warren Roosen, 17585 Park Place, Spring Lake, MI representing the City of Ferrysburg, MI as a committee member expiring in November 2022 on the HTMMTS Local Advisory Committee.
f. Recommendation by the HTMMTS Board to re-appoint Jon Toppen, 1410 Hillcrest, Grand Haven, MI representing the City of Grand Haven, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
g. Recommendation by the HTMMTS Board to re-appoint Ray Harz, 18278 Swiss Drive, Apt A, Spring Lake, MI representing Spring Lake Township, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
h. Recommendation by the HTMMTS Board to re-appoint Carrie Uthe, 1619 Old Orchard Drive, Spring Lake, MI representing Spring Lake Township, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
i. Recommendation by the HTMMTS Board to re-appoint Norman Cunningham 16923 Piper Way, Apt 204 Grand Haven, MI Representing the City of Grand Haven, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries

Transportation Director Scott Borg’s Report
Ridership January 2021 = 5,810 February 2021 = 6,394
Looking into using Harbor Island for Beach Express parking Hoping to get back to regular schedule by early April!

Federal law requires mask wearing on the bus

Board Members Comments:
Christine Burns commented that during her time on this board she has received anonymous complaints, and that she does not respond to those comments. Those that are signed receive considerable attention.
Gordon Gallagher commented that he will miss Joann Marcetti on the Board.
Moved by Joel to adjourn at 6:05 p.m.

Next regularly scheduled Board Meeting will be held on May 26, 2021 at 5:30 PM at City of Ferrysburg Administrative Office, 17290 Roosevelt Road. In the event that Department of Health and Human Services finds that it is necessary to continue social distancing the meeting will be held remotely by Zoom at 4:30 PM.

January 27, 2021 Remote Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Regular Board Meeting Minutes

JANUARY 27, 2021 VIA ZOOM

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

Roll Call

Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Joanne Marcetti (Grand Haven, MI), Bill Cargo (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake, MI), Gordon Gallagher (Spring Lake, MI), Joel Tepaste (Inglewood, FL), Chris Burns (Spring Lake, MI), Mike DeWitt (Ferrysburg, MI), Pete Lamourie (Bradenton FL)

Absent: None

Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager

Approval of the November 18, 2020 HTMMTS Board Meeting Minutes

Motion by Mike, second by Pete, to accept the minutes from the Meeting held November 18, 2020.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Additions/Corrections to the Agenda

Scott asked to add the following item to today’s agenda: Item 9M Harbor Transit Fare Policy.

Motion by Pat, second by Joanne, to approve the agenda as amended.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

PUBLIC HEARING: Adoption of the Harbor Transit’s Fiscal Year 2021-2022 Budget
No comments on Facebook Live feed or via telephone.
Close Public Hearing at 4:36 p.m.

General Business / Call to Audience: No comments.

New Business:
Discussion/Action of Final FY Budget 2021-2022.
Scott Borg did a review of revenues proposed in the 2021/2022 budget. From federal, state, fare and local sources. Scott conducted a similar review of the expense side of the budget.
Budget includes a 1.4% increase in wages. Recommendation is to approve the budget as presented.
Gordon asked if the ridership and fares have an impact on state or federal revenues. Scott will get an answer and advise the Board accordingly.
Bob asked about unfunded accrued liabilities and whether it is covered in the budget. Scott acknowledged that it was not yet finally resolved, that there were discussions ongoing with others and that a budget amendment would be offered later to cover these obligations.

Motion by Joanne to approve the budget as presented, second by Cathy.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action of 2021/2022 Fee Schedule

Scott presented a proposal to increase same day, trolley and beach express rates to $2.50 per ride (from $1.50). We have not yet finalized the touchless payment systems and do not know when we will have the new system in pace. In the meantime, Harbor is not charging any fee for ridership. Board discussion followed about the merits of a fee increase. There was consensus that we could consider this rate increase and make an informed decision following the proposed public hearing.

Motion by Bill to set a public hearing to consider transit ridership and advertising rate increases as proposed for March 24, 2021, second by Bob.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action of 2021/2022 Uniform Millage Rate Determination

Staff proposal is set at .6 mills for the coming year.

Motion by Bill, second by Joel, to submit a request of .6 mills to each of the five governing units.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action of 2021/2022 FY Resolution of Intent

This is an annual process that is required by MDOT to secure $3,881,303 in public funding for the agency.

Motion by Bill Cargo to approve the Resolution of intent, second by Chris.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action of the 2021-2022 Contract Clauses Certification

Annual approval of required, standard language in regard to our contracts with the State and Federal Governments.

Motion by Bill Cargo to approve the contract clauses certification as presented, second by Gordon

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action of Calendar Year 2021 Resolution to Adopt the Annual Exemption Option

PA 152 of 2011 requires us to either fall under a capped cost or pass an annual resolution exempting the agency form paying lower rates or requiring higher employee contributions. Tonight’s recommended action allows us to comply with the exemption request requirement.

Motion by Pat to approve the exemption from PA 152 or 2011, second by Joel.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action of Accounts Payable and the Financial Statements

Motion by Pat to accept financial statements as submitted, second by Joanne.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action on the Harbor Transit Professional Conduct and Anti- Harassment Policy

Motion by Bill to approve Professional Conduct and Anti-Harassment Policy, second by Joel.

Joanne suggested an amendment to include a statement regarding the toxic political environment. That amendment dies for lack of a second.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Action on Harbor Transit Growth and Expansion Facility Update

The building committee discussed possible locations for new facility on January 13, 2021. The Progressive AE recommendation is that the existing site is not suitable for long-term growth.

Bob explained that the committee was seeking board approval of continuing with the process to seek further study and real estate guidance.

Motion by Bill to approve the direction proposed to move forward with an RFP for additional study, real estate advice and development of a site plan, second by Mike.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Discussion/Approval of the Harbor Transit FOIA Policy

Motion by Bill to approve the FOIA policy as proposed, second by Gordon.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Old Business – 18 Month Comprehensive Wage Study

Scott reported that he was working on selecting a consultant to conduct a wage study.

Added Item: Harbor Transit Fare Policy

Scott presented this policy and noted it is currently in effect. It is an outline of how fare decisions are made by the agency.

Motion by Pat, second by Bill, to adopt the fare policy as presented.

Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt

Motion carries

Transportation Director’s Report – Scott Borg

Not charging for fares since onset of Covid. Are continuing full measures of protective face coverings and social distancing.
Looking at expanded fixed route trolley – both geographic and hours of operation – in 2021.

School service expected to begin in the fall of 2021.

Board Members Comments:

Joanne Marcetti – if public meeting is held in person, Joanne will not be able to attend.

Next regularly scheduled Electronic Remote Board Meeting is scheduled for March 24, 2021 at 4:30 pm.

Meeting adjourned at 6:01 p.m.

November 18, 2020 Board Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Regular Board Meeting Minutes

NOVEMBER 18, 2020 VIA ZOOM

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

ROLL CALL
Present: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt, Pete Lamourie (arrived at 5:30 p.m.)
Absent: None
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager, Amy Bessinger, City of Grand Haven Finance Director, Mike Dora, City of Grand Haven Council Member, Zac VanOsdol, City of Grand Haven Human Resources Manager

Approval of the September 23, 2020 HTMMTS Board Meeting Minutes
Motion by Mike, second by Bob, to accept the minutes from the Meeting held September 23, 2020.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Additions/Corrections to Agenda
None

Approval of Regular Agenda
Moved by Mike, second by Chris, to approve the agenda for the Regular Meeting of the Harbor Transit Multi Modal Transportation System Board for Wednesday, November 18, 2020. Motion carries.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

General Business Call to the Audience
None

Harbor Transit Multi-Modal Transportation System (HTMMTS) Adoption of Electronic Meeting Procedures during the COVID-19 Pandemic.
Motion by Gordon, second by Chris, to approve Harbor Transit Multi-Modal Transportation System (HTMMTS) Electronic Meeting Procedures.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

Discussion on Estimated Budget FYE 2021/2022.
Scott explained that he was providing updated information to more accurately reflect activity.
Motion to approve MERS Defined Contribution Plan Adoption Agreement Addendum.
Moved by Mike, second by Gordon to approve MERS Defined Defined Contribution Plan Adoption Agreement Addendum
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

Motion to Approve Public Transportation Agency Safety Plan (PTASP) per FTA Requirements.
Motion by Gordon, second by Joanne, to approve the Public Transportation Agency Safety Plan per FTA requirements.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

Motion to Approve Public Transportation Grant Request for a Touchless Fare System.
Motion by Mike to approve the Public Transportation Grant Request for a touchless fare system, second by Chris.
Joanne expressed concern that those without needed technology could be overlooked. Scott replied that he had competent staff and others who would make sure we covered all populations and no one is left behind.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

Discussion/Action to receive and File the Bills from the Payable Warrant, and to Receive and File the GL Distribution Report.
Motion by Chris to receive and file the bills from the payable warrant and to receive and file the General Ledger Distribution Report, second by Mike.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

Discussion/Action to Receive and File the Harbor Transit Financial Reports for Period ending for period ending October 31, 2020.

Motion by Mike, second by Chris, to receive and file the Financial Reports for the period ending October 31, 2020.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns
Motion carries

Discussion/Action on issue of City of Grand Haven/HTMMTS responsibility for Retirement and Health Care Expenses after July 1, 2020.
Bill, Craig and Pat had met twice since the June meeting to discuss outstanding issues and had not come up with a recommendation to be shared with the Board. The matter is returned to the agenda tonight to discuss responsibilities and hopefully resolve any disagreements.
Following extensive discussion, Board members collectively acknowledged that there was considerable disagreement on the Board over this issue and that the professional managers should be able to forge some sort of compromise.
Motion by Joanne to have five managers connect with our Director and Ron Bultje who serves as attorney for four of our members and come up with a proposed solution that is fair and equitable to everybody. Second by Mike.
Yes: Craig Bessinger, Bob Monetza, Joanne Marcetti, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Mike DeWitt, Chris Burns, Pete Lamourie
Motion carries

Transportation Director Comments
I am pleased to announce that we have placed our two recent New Hires:
Our Customer Care Supervisor Corey Davis who comes to us from Muskegon Area Transit and has a vast amount of experience in Public Transportation.
Our Operations Director Stephanie Tilford who has an extensive background in Logistics and Public Transportation. I am excited to have this Team take Harbor Transit into the future.
In reference to the next Board Meeting scheduled for January 27, 2021 I have the time listed as 4:30 PM. If we are meeting in person the time should be 5:30 PM. If it is a Zoom meeting it will be listed as 4:30 PM unless there is any objection from the Board Members.

Board Members Comments
Joanne Marcetti wished everyone a safe and healthy holiday season.
Gordon thanked Scott for keeping the Board informed of Harbor Transit activities.
Bob would like to get the building committee back together, Scott will reach out to he and Cathy to get something on the calendar.

Next regularly scheduled Electronic Remote Board Meeting (or at Grand Haven Township Hall) is scheduled for January 27, 2021 at 4:30 pm.

Meeting adjourned at 5:56 p.m.