Aug 9, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes
Regular HTMMTS Board Meeting Minutes July 26, 2023
Village of Spring Lake
1. Meeting Called to Order by President Craig Bessinger at 4:33 p.m.
2. Roll Call
Present: Craig Bessinger, Bill Cargo, Bill Cate, Ashley Latch, Kevin McLaughlin, & Cathy Pavick..
Absent: Chris Burns, Gordon Gallagher, Deanna McIntyre, Joel TePastte, & Will Whittemore.
Also Present: Scott Borg, HTMMTS Director; Dana Appel, Finance and Compliance Director; Andrea Dumbrell, Human Resources Director; & Annelise Walker, Marketing Coordinator.
3. Additions/Corrections to the Agenda: None
4. General Business/Call to Audience: None
5. Consideration for Approval of Consent Agenda:
a. Approval of May 24, 2023 HTMMTS Board Meeting Minutes.
b. Approval of Regular Agenda.
c. Discussion/Action Payable Warrant.
d. File/Receive Financial Report.
e. File/Receive FY2023 Estimated Final Budget.
Motion by Cargo, second by Pavick, to approve the agenda. Motion carries.
6. Old Business: Discussion/Update on 172nd Ave Property:
Shape Corporation has made an offer on the property. It is unclear whether the buyer or the seller can get out of the purchase agreement. There are 29 acres, but HTMMTS only needs 10 acres. See item 6a (attached) for details.
7. New Business: Completed Regional Transit Study Final Report:
Discussion regarding the viability of HTMMTS connection with Muskegon Transit at Trinity at the Lakes; it may not be worth the expense. Cargo emphasized focusing on our core issue: our local population.
8. Reports:
a. Marketing Update (Annelise Walker): Reviewed the June and July marketing reports and answered questions from board members. See report, Item 8a (attached)
b. Operations Report (Scott Borg): See report, Item 8b (attached).
c. Transportation Director’s Report (Scott Borg): See report, Item 8c (attached).
9. Board Member Comments: Pavick commented on the number of drivers; Borg stated that the number of drivers is now at pre-pandemic levels.
Meeting adjourned by President Craig Bessinger at 5:07 PM.
The next meeting is scheduled for Wednesday, September 27, 2023, at the City of Grand Haven, 519 Washington Ave, Grand Haven.
Jun 19, 2023 | HTMMTS Meeting Minutes, Local Advisory Council
HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM
LOCAL ADVISORY COUNCIL MEETING
MINUTES
May 17, 2023 at 1:15 P.M., Central Park Place
1. Meeting called to order @ 1:19pm by Carrie Uthe, Chairperson
2. Roll Call by the Council Chair
Chrysteen Moelter-Gray – present
Warren Roosen – absent
Ray Harz – absent
Norman Cunningham – present
Christina Shannon – present
Carrie Uthe – present
Angie Devries – present
Lisa Greenwood – present
Heather Phillips – absent
Sarah Wheeler – present
3. Call to Audience: Sarah Wheeler shared The Rapid’s Go Bus information flyer and Norman Cunningham questioned where the property is located for the new construction (between Hayes and Comstock on 172nd)
4. General Business:
A. Introduction of New Harbor Transit Staff
1. Tina Hawley, Dispatch Office Administrator
2. Matt Guinn, Safety and Training Coordinator
B. Approval of the February 15, 2023 Meeting Minutes, motion made
by Norman Cunningham and 2nd by Lisa Greenwood.
C. Review of Ridership: Including No-Show’s – see Tom Burghardt’s
Operations report.
D. Ridership Recommendations/Concerns/Complaints – see Tom
Burghardt’s Operations report.
6. Reports
A. Operations Report – Tom Burghardt discussed ridership, on time
performance, no shows, complaints and compliments.
B. Finance Report – Dana Appel discussed revenue and expense, interest
revenue and the balance sheet.
C. Marketing Report – Tom Burghardt reviewed the customer survey on the
CASPR units, also the recent and ongoing projects and social media
numbers.
D. Transportation Directors Report – Scott Borg shared his report. He
discussed the new build property, the NEPA study, new scheduling
software called VIA and Congresswoman Hillary Scholten’s visit to Harbor
Transit.
E. Council Members’ Comments – Lisa Greenwood asked about the signs
on the buses – No Eating or Drinking. She also brought up a meeting at
Momentum that discussed how to use narcan. Charging of fares was also
discussed and Scott Borg said that fares would probably be start being
collected in September 2023.
7. Adjournment at 2:02pm by Carrie Uthe, Chairperson
Next regularly scheduled Harbor Transit Local Advisory Council meeting will be held on
August 16, 2023, at 1:15 PM. A possible new location will be announced prior to the
meeting.
Mar 14, 2023 | HTMMTS Meeting Minutes, Local Advisory Council
HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM
LOCAL ADVISORY COUNCIL MEETING
MINUTES
February 15, 2023 at 1:15 P.M., Central Park Place
1. Meeting called to order. @ 1:15 PM By Carrie Uthe, Chairperson
2. Roll Call by the Board Chair
Chrysteen Moelter-Gray-present
Warren Roosen-present
Ray Harz-absent
Norman Cunningham-present
Christina Shannon-present
Carrie Uthe-present
Angie Devries-present
Lisa Greenwood-absent
Heather Phillips-absent
Sarah Wheeler-present
Harbor Transit Staff Present:
Scott Borg
Tom Burghardt
Dana Appel
Annelise Walker
Andrea Dumbrell
3. Call to Audience: -none
4. Regular Agenda:
a. Approval of the December 28, 2022 Meeting Minutes. Motion to
Approve by Norman Cunningham, 2nd by Sarah Wheeler. Motion
Approved.
b. Discussion/Action of 2024 Accessibility Plan. HARBOR TRANSIT Agency’s Local Advisory Council members made the following comments about this plan: Under Item 3. Number of Senior and Individuals with Disabilities in the Area, Carrie Uthe asked us to explain how we came to 15,072. HARBOR TRANSIT Agency made the following response to its Local Advisory Council regarding the above comments: Harbor Transit worked with Four Pointes (Council on Aging), and the Disability Network of Lakeshore for guidance to calculate the number of seniors and persons with disabilities. Both agencies provided a percent of population per service area and Harbor Transit used 2020 Census for total population. Chrysteen Moelter-Gray requested that we add exhibit numbers for line number 10 and 11 to the correlating info/map attached at the end of the document. Motion to approve with said changes by Chrysteen Moelter-Gray, 2nd by Angie Devries. Motion Approved.
5. Reports
a. Operations Report: Tom Burghardt discussed ridership, no-shows,
safety, injuries, road calls, and ridership complaints.
b. Finance Report: Dana Appel discussed balance sheet activity and
Revenue & Expense activity for December, 2022.
c. Transportation Directors Report: Scott Borg introduced Harbor Transits
new HR director Andrea Dumbrell and discussed a recent training
workshop at Momentum Center. Scott explained that Harbor Transits
bus fleet now has CASPR air disinfecting units installed on them and the
benefits of such a unit.
d. Board Members’ Comments: None
6. Adjournment @ 2pm
Next regularly scheduled Harbor Transit Local Advisory Committee meeting will be held
on May 17, 2023, at 1:15 PM, at Central Park Place.
Attachments:
(1) Local Advisory Council Meeting Minutes December 28, 2023
(2) Accessibility Plan
(3) Operations Report
(4) Finance Report
(5) Directors Report
(6) Harbor Transit Local Advisory Council 2023 Meeting Schedule
(7) HTMMTS Board Meeting Minutes January 25, 2023
Mar 3, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS) Special Board Meeting Minutes
March 1, 2023
Ferrysburg City Hall
Meeting Called to Order by President Craig Bessinger at 4:33 p.m.
Roll Call:
Present: Craig Bessinger, Cathy Pavick, Bill Cargo, Gordon Gallagher, Ashley Latsch, Deanna McIntyre
Absent: Kevin McLaughlin, Joel TePastte, Chris Burns, Don Reiss, Bill Cate
Also Present: Dana Appel, Finance and Compliance Director, Trina Robinson, Consultant
Approval January 25, 2023 HTMMTS Board Meeting Minutes
Motion by Gordon Gallagher, second by Ashley Latsch, to approve the minutes of the January 25, 2023 meeting. Motion carries.
Approval of Regular Agenda
Motion by Cathy Pavick, second by Gordon Gallagher, to approve the March 1, 2023, agenda as presented. Motion carries.
General Business/Call to Audience
None
Discussion/Action of contract services for grant writing.
Motion by Bill Cargo, second by Ashley Latsch, to approve a contract with HDR Michigan, Inc., for grant writing services. Motion carries.
Board Member Comments: None.
Next regularly scheduled Board Meeting will be held on March 22, 2023 at 4:30 PM at Spring Lake Township Hall, 102 West Savidge Street, Spring Lake, MI 49456.
The meeting was adjourned at 4:40 p.m.
Respectfully submitted,
Craig Bessinger, Acting Secretary
Nov 21, 2022 | HTMMTS Boards, HTMMTS Meeting Minutes
Regular HTMMTS Board Meeting Minutes November 16, 2022
Grand Haven City Hall
1. Meeting Called to Order by President Craig Bessinger at 4:31 p.m.
2. Roll Call
Present: Craig Bessinger, Chris Burns, Bill Cate, Gordon Gallagher, Ashley Latch, Kevin McLaughlin, Cathy Pavick, Joel Tepastte
Absent: Bill Cargo, Don Reis
Also Present: Scott Borg, Harbor Transit Director; Dana Appel, Finance and Compliance Director; Annelise Walker, Marketing Coordinator; Molly Hruskach, Human Resources Director; Trina Robinson, Consultant; Tom Burghardt, Operations Manager; and Joan Brzozowski, Accounts Payable Specialist
3. Approval of the September 28, 2022, HTMMTS Board Meeting Minutes
Motion by Chris Burns, second by Gordon Gallagher, to accept the minutes from the Meeting held September 28, 2022. Motion carries.
4. Additions/Corrections to the Agenda
No changes or additions
5. Approval of Regular Agenda
Motion by Cathy Pavick, second by Gordon Gallagher, to approve the agenda. Motion carries.
6. General Business/Call to Audience
None
7. New Business:
A. DiscussiononEstimatedBudgetforFY2023/2024.
Scott Borg reported that the budget will be finalized soon and ready for the next HTMMTS Board Meeting (January 23, 2023).
B. Discussion/ActiononPayablesWarrant
Motion by Chris Burns, second by Gordon Gallagher to approve the payables warrant and financial statements as presented. Motion carries.
C. File/Receive Financial Statements
Reviewed and received the financial statements as presented.
D. Discussion on COLA Wage Study
HR Collaborative began the study on Monday, November 14, 2022 and is anticipated to be completed the first full week of February 2023. Results could lead to a recommendation for a one-time payment to part-time and full-time employees.
E. Discussion/Action Approval of Propane Contract
Motion by Joel TePastte, second by Chris Burns to approve Wesco as propane supplier at $1.24/pound. Motion carries.
F. Discussion/Update on Fare Schedule
Motion by Gordon Gallagher, second by Chris Burns to approve a single tier fare schedule of $0.75 and $1.50. All fare collections will be via smart-phone with no fare collection equipment on the buses. New software will allow riders to track their bus and reduce dispatch hours. Motion carries.
G. Discussion/ActionApprovalofPublicTransportationAgencySafetyPlan(PTASP)
Motion by Kevin McLaughlin, second by Joel TePasste to approve the Public Transportation Agency Safety Plan (PTASP). Motion carries.
H. Discussion/ActionApprovalofBusAirPurificationSystemContract.
Motion by Gordon Gallagher, second by Cathy Pavick to approve the purchase of CASPR (Continuous Air & Surface Pathogen Reduction) systems for each bus; total of $39,525. Motion Carries.
Staff Reports
8. Human Resources: Molly Hruskach reported that they continue to interview and hire drivers
and dispatchers. Most positions are part-time. Three more interviews are scheduled.
9. Operations: Scott Borg reported that the ridership comparison shows a slight increase over September, but still down compared to pre-COVID numbers. Ridership to/from Mercy at the Lakes is down. There was one bus crash in which an HT vehicle was sideswiped in a hit-and- run accident, two minor injuries, no vehicle road calls, and five ridership complaints.
10. Director: Scott Borg commented the local advisory committee met, but there was no quorum. There is still one at-large position to be filled on the HTMMTS Board.
11. Board Member Comments:
A. Cathy Pavick thanked Scott Borg for the board packets.
B. Scott Borg introduced Joan Brzozowski, Accounts Payable Specialist
Meeting adjourned by President Craig Bessinger at 5:02 PM. The next meeting is Scheduled for Wednesday, January 25, 2023, at Grand Haven Township, 13300 168th St, Grand Haven.
Nov 16, 2022 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS)
Regular Board Meeting Minutes September 28, 2022 Grand Haven Community Center
Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger, Bill Cargo, Gordon Gallagher, Chris Burns, Joel TePastte, Bill Cate, Don Reis
Absent: Ashley Latch, Cathy Pavick, Kevin McLaughlin
Also Present: Scott Borg, Harbor Transit Director, Dana Appel, Finance and Compliance Director, Molly Hruskach, Human Resources Director, Trina Robinson, Financial Consultant, Tom Burghardt, Operations Manager. Carrie Uthe Local Advisory Council Chairperson
Approval May 25, 2022 HTMMTS Board Meeting Minutes
Motion by Gordon Gallagher, second by Joel TePastte, to approve the minutes of the July 27, 2022 meeting. Motion carries.
Additions/Corrections to the Agenda – None Scott Borg
Approval of Regular Agenda
Motion by Joel TePastte, second Bill Cate, to approve the agenda as presented. Motion carries.
General Business/Call to Audience – Craig Bessinger
None
Discussion/Action to file and receive Financial Statements.
Motion by Bill Cargo, second by Gordon Gallagher, to approve the financial statements as presented. Motion carries.
Discussion/Action of Payables Warrant.
Motion by Bill Cargo, second by Joel TePastte to approve the payables warrant as presented. Motion carries.
Discussion/Action on Final Budget Amendments FYE 2022.
Motion by Chris Burns, second by Joel TePastte to approve the final budget amendments FYE 2021/2022 the payables warrant as presented. Motion carries.
File/Review FY 2022/23 budget pre-implementation review of budget
No action necessary.
Discussion/Action regarding amendments to the Personnel Manual
Motion by Joel TePastte, second by Chris Burns, to approve the amendments to the Personnel Manual as presented. Motion carries.
Discussion/Action regarding MERS HCSP Agreement Amendment and Contribution Addendum.
Motion by Bill Cargo, second by Joel TePastte, to approve MERS HCSP Agreement Amendment and Contribution Addendum as presented. Motion carries.
Discussion/Action to elect or re-elect HTMMTS Board officers: President, Vice President, Secretary, and Treasurer
Motion by Bill Cargo, second by Gordon Gallagher, to approve election or re-election of HTMMTS Board officers as follows: President – Craig Bessinger, Vice-President – Bill Cargo, Secretary – Bill Cate, Treasurer – Gordon Gallagher. Motion carries.
Discussion/Action on Fiscal Year 2022-2023 Bi-Monthly Regular Meeting Dates
Motion by Chris Burns, second by Bill Cargo, to approve the fiscal year 2022-2023 Bi-Monthly regular meeting dates as presented. Motion carries.
Discussion/Action on Transportation Director 2022 Evaluation.
Motion by Chris Burns, second by Gordon Gallagher to approve Transportation Directors salary increase by one step effective September 21, 2022, and include any cost of living adjustments (COLA) when provided to Harbor Transit employees . Motion carries.
Discussion/Action appointing Sarah Wheeler as the LAC Representative for Spring Lake Village.
Motion by Chris Burns, second by Joel TePastte to appoint Sarah Wheeler to the LAC Board. Motion Carries.
Marketing Report Scott Borg
Scott Borg reviewed the Marketing Objectives.
1. Promote MATS and Harbor Transit connection at Trinity Health Village Lakes.
2. Communicate the benefits of Harbor Transit’s On Demand Service to increase the motivation to
ride.
3. Increase digital presence to reach more of the local population outside of the Facebook users.
Human Resources Update Mollie Hruskach
Mollie Hruskach explained that Harbor Transit has a RFP for a wage study to be completed. Chris Burns asked if the study would look beyond the bus operators and would the study take into account the wages of North West Ottawa County. Chris Burns recommended that request be a part of the wage study.
Staffing 12 open operator positions. 1 – fulltime dispatch position. We currently have a posting out for an Accounts Payable Specialist.
Operations Update Scott Borg
Scott shared ridership statistics going back to 2016, and reviewed Ridership by Municipality. 98.93 Ridership performance.
5 Crashes since the last Board Meeting.
0 Injuries since the last meeting.
4 Customer Complaints since the last Board Meeting.
1 Road call since the last Board Meeting.
Summer Trolley rides were 14,069 rides for the season.
Beach Express rides were 235 rides for the season.
Coast Guard Saturday had 3,423 rides, and 2,536 miles traveled.
EEO Applicant Data Mollie Hruskach
Scott Borg explained the FTA requires Transit Agencies to monitor and report this data to their Transit Boards Annually.
Harbor Transit had a total of 57 applicants, 27 males and 30 females for the open positions of bus operators, HR Director, and Dispatchers. The applicants were identified by race and gender.
Director’s Report Scott Borg
Scott reported that Harbor Transit had 1-Covid Case in the months of July and August.
Harbor Transit has 3 buses on order through the MDOT Pilot Program. We are hoping delivery is before the end of the year. Chassis and Chips are delaying the bus orders. Harbor Transit has since ordered 3 buses and will expect delivery in calendar year 2024.
Borg reviewed the Trinity at the Lakes Ridership to Muskegon. The rides have increase monthly since the start of the project in March 2022.
Harbor Transit provided transportation for the Folds of Honor Collegiate 54 Hole Individual Golf event. 272 rides on Monday and 172 rides were provided on Tuesday.
Potential location for the new facility is in Grand Haven Township on 172nd Ave. There is a Memorandum of Understanding with the owner.
Coast Guard Festival 2022 was successful due to the excellent work by the Harbor Transit Employees. Harbor Transit has 1 Bus Operator participating in the 2022 Bus Rodeo in Frankenmuth, MI.
Scott reviewed the open Board positons. The Harbor Transit Board currently has an Open At-Large Board Member Position.
Board Member Gordon Gallagher said he liked seeing the crash reports and expressed he had interest in knowing what the Trolley mileage was for the year.
Board Member Chris Burns talked about the narratives on the trolley and said she would work on a volunteer to narrate for the Spring Lake Trolley.
Board Member Bill Cargo expressed a concern over the Beach Express not being a good use of Harbor Transit resources.
Next regularly scheduled Board Meeting will be held on November 16, 2022 at 4:30 PM at The City of Grand Haven 519 Washington Avenue Grand Haven, MI 49417.
