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May 22, 2024 Board Meeting Agenda

HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM (HTMMTS) BOARD MEETING AGENDA

Ferrysburg City Hall

17290 Roosevelt Rd. Room # 5, Ferrysburg, MI 49409

May 22, 2024 AT 4:30 PM

1. Meeting Called to Order

2. Roll Call

3. Approval March 27, 2024 HTMMTS Board Meeting Minutes

4. Additions/Corrections to the Agenda

5. Approval of Regular Agenda

6. General Business/Call to Audience

7. Consideration for Approval of Consent Agenda:

a. Discussion/Action Payable Warrants.

b. File/Receive Financial Reports.

c. Discussion/Action Trolley agreement with Village of Fruitport

d. Discussion/Action Update Personal Manual

e. Discussion/Action Update Financial & Procurement Policy & Procedure Manual – added

FTA required procurement procedure. 2 CFR Part 200.319(d) (2).

f. Discussion/Action Approval of both Local Advisory Council Applicants.

g. File/Receive LAC Meeting Minutes.8. New Business:

a. Harbor Transit Disadvantage Business Enterprise (DBE) Program

9. Reports:

a. Marketing Report- Annelise Walker

b. Operations Report – Scott Borg

c. Executive Directors Report – Scott Borg

10. Board Members Comments:

  • Craig Bessinger
  • Bill Cargo
  • Ashley Latsch
  • Kevin Mclaughlin
  • Joel TePastte
  • Brady Selner
  • Gordon Gallagher
  • Cathy Pavick
  • Bill Cate
  • Deanna McIntyre
  • Will Whittemore

Next regularly scheduled Board Meeting will be held on July 26, 2023 at 4:30 PM at the Village of Spring Lake Administrative Offices, 102 West Savidge Street, Spring Lake, MI 49456

March 27, 2024 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System Board Meeting Agenda

Spring Lake Township
102 West Savidge Street
Spring Lake, MI 49456
March 27, 2024 AT 4:30 PM

1. Meeting Called to Order
2. Roll Call
3. Approval January 24, 2024 HTMMTS Board Meeting Minutes
4. Additions/Corrections to the Agenda
5. General Business / Call to Audience
6. Consideration for Approval of Consent Agenda
A. Approval of FY2024 Amended Budget
B. Approval of FY2024 Capital Grant Projects
C. Approval of New Brochure Advertising Fee
D. Approval of Payable Warrant
E. File/Receive Financial Statements
F. File/Receive LAC meeting minutes
7. New Business
A. Discussion/Action of Harbor Transit 2023 Financial Audit (Presented by Peter Haefner of Vredeveld Haefner CPA’s LLC)
B. Discussion/Action of Harbor Transit’s Section 125 Cafeteria Plan Policy
8. Marketing Update – Annelise Walker
9. Operations Update – Scott Borg
10. Executive Director’s Report – Scott Borg
11. Board Members Comments:
Craig Bessinger
Bill Cargo
Ashley Latsch
Gordon Gallagher
Brady Selner – Bill Cousins
Bill Cate
Cathy Pavick
Joel TePastte
Kevin Mclaughlin
Deanna McIntyre
Will Whittemore

Next regularly scheduled Board Meeting will be held on May 22, 2024 at 4:30 PM
City of Ferrysburg Administrative Office, 17290 Roosevelt Road. Use the Ridge Ave
Entrance.

February 14, 2024 Local Advisory Council Meeting Agenda

HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM
LOCAL ADVISORY COUNCIL MEETING
AGENDA
February 14, 2024 at 1:15 P.M., Central Park Place

1. Meeting called to order. Carrie Uthe, Chairperson

2. Roll Call by the Board Chair
Chrysteen Moelter-Gray
Norman Cunningham
Christina Shannon
Carrie Uthe
Angie Devries
Lisa Greenwood
Heather Phillips
Sarah Wheeler
John Phillips

3. Call to Audience

4. General Business

• Approval of the November 15, 2023 Meeting Minutes

5. Reports

• Operations Report
• Marketing Report
• Finance Report
• Transportation Directors Report
• Board Members’ Comments

6. Adjournment

Next regularly scheduled Harbor Transit Local Advisory Council meeting will be held on May 15, 2024, at 1:15 PM, at Central Park Place.

Attachments:
• Local Advisory Council Meeting Minutes from (November 15,2023)
• Operations Report
• Marketing Report
• Finance Report
• December Finance Report
• December Revenue & Expense Report
• December Balance Sheet
• Directors Report
• Local Advisory Council 2024 Meeting Schedule
• HTMMTS Board Meeting Minutes

January 24, 2024 Board Meeting Agenda

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Agenda

Grand Haven Township Fire Rescue

13250 168th Ave

Grand Haven, MI 49417

JANUARY 24, 2024 AT 4:30 PM

1. Meeting Called to Order

2. Roll Call

3. Approval of November 15, 2023 HTMMTS Board Meeting Minutes

4. Additions/Corrections to the Agenda

5. Public Hearing:

A. PUBLIC HEARING: Adoption of the Harbor Transit’s Fiscal Year 2024-25

Budget

6. Close Public Hearing

7. General Business / Call to Audience

8. Consideration for Approval of Consent Agenda

A. Discussion/Action on Payable Warrant

B. Receive/File Financial Statements

C. Discussion/Action of Title VI policy

9. New Business

A. Discussion/Action of Final FY Budget 2024-25

B. Discussion/Action of 2024-25 Fee Schedule

C. Discussion/Action of 2024-25 Uniform Millage Rate Determination

D. Discussion/Action of 2024-25 FY Resolution of Intent

E. Discussion/Action of 2024-25 Contract Clauses CertificationF. Discussion/Action Emergency Purchase for Facility Makeup Air Unit.

G. Discussion/Action on Propane Contract.

H. Discussion/Review of the Local Advisory Council Minutes.

I. Discussion/Action on Hard Caps Resolution No. 2024-0124

J. Discussion/Action on MDOT/West Plan/HTMMTS MOU

10. Marketing Update – Annelise Walker

11. Operations Update – Scott Borg

12. Transportation Director’s Report – Scott Borg

13. Board Members Comments:

Craig Bessinger

Bill Cargo

Ashley Latsch

Gordon Gallagher

Bill Cousins

Bill Cate

Cathy Pavick

Joel TePastte

Kevin Mclaughlin

Deanna McIntyre

Will Whittemore

Next regularly scheduled Board Meeting will be held on March 27, 2024 at 4:30 PM

at Spring Lake Township Office, 102 West Savidge Street, Spring Lake, MI 49456

November 15, 2023 Board Meeting Agenda

HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM (HTMMTS) BOARD MEETING
Grand Haven City Hall
519 Washington Ave., Grand Haven, MI 49417
November 15, 2023 AT 4:30 PM

1. Meeting Called to Order
2. Roll Call
3. Additions/Corrections to the Agenda
4. General Business/Call to Audience
5. Consideration for Approval of Consent Agenda:
a. Approval of September 27, 2023 HTMMTS Board Meeting Minutes
b. Approval of Regular Agenda
c. Approval of Payable Warrant
d. File/Receive Financial Report
e. Review of FY2024/25 Estimated Budget
f. EEO Data
g. Approval of Updated Fare Policy
h. Approval of Updated Cash Management Policy
6. New Business
a. Approval of Website and App Terms of Use Policy.
b. Approval of Website and Mobile Application Use Privacy Policy.
c. Resolution to Amend Financial Institutes.
d. Resolution to Amend the Personnel Manual.
e. Resolution to Amend Harbor Transit’s No-Show Policy
7. Reports
a. Marketing Report- Annelise Walker
b. Operations Report -Tom Burghardt Jr.
c. Transportation Directors Report – Scott Borg
8. Board Members Comments

Craig Bessinger

Bill Cargo
Ashley Latsch
Kevin Mclaughlin
Joel TePastte
Christine Burns
Gordon Gallagher
Cathy Pavick
Bill Cate
Deanna McIntyre
Will Whittemore

Next regularly scheduled Board Meeting will be held on January 24, 2023 at 4:30 PM at Grand Haven Charter Township, 13300 168th Ave, Grand Haven, MI 49417

November 15, 2023 Local Advisory Council Meeting Agenda

HARBOR TRANSIT MULTI-MODAL TRANSPORTATION SYSTEM
LOCAL ADVISORY COUNCIL MEETING
AGENDA
November 15, 2023 at 1:15 P.M., Central Park Place

1. Meeting called to order. Carrie Uthe, Chairperson

2. Roll Call by the Board Chair
Chrysteen Moelter-Gray
Norman Cunningham
Christina Shannon
Carrie Uthe
Angie Devries
Lisa Greenwood
Heather Phillips
Sarah Wheeler
John Phillips

3. Call to Audience

4. General Business

• Introduction of new LAC member John Phillips
• Introduction of new Harbor Transit Staff, Shonda Walksi
• Approval of the August 16, 2023 Meeting Minutes
• Discussion/Action of 2025 Vehicle Accessibility Plan
• Discussion/Action of 2024 Meeting Dates

6. Reports

• Operations Report
• Finance Report
• Transportation Directors Report
• Board Members’ Comments

7. Adjournment

Attachments:
• (1) Local Advisory Council Meeting Minutes from (August 16,2023)
• (2) FY 2025 Accessibility Plan
• (3) Operations Report
• (4-a) October Finance Report
(4-b) October Revenue & Expense Report
(4-c) October Balance Sheet
• (5) Marketing Report
• (6) Directors Report
• (7) Proposed Local Advisory Council 2024 Meeting Schedule
• (8) HTMMTS Board Meeting Minutes