Sep 26, 2025 | HTMMTS Boards, HTMMTS Meeting Minutes
Regular HTMMTS Board Meeting Minutes
July 16, 2025
Village of Spring Lake
1. Meeting called to order by President Craig Bessinger at 4:00 PM.
2. Roll Call:
Present: Bessinger, Cargo, Cate, Gallagher, McIntyre (4:07 PM), McLaughlin, Selner, & Whittemore
Absent: Latch, Pavick, & TePastte
Also Present: Finance/Asst Dir Appel, Exec Dir Borg, Ops Supervisor Burghardt, HR Dir Dumbrell, Marketing Specialist Walker, & Village of Spring Lake Intern Keefe
3. Approval of Agenda: Motion by Cargo, second by Whittemore to approve the Agenda aspresented. Motion carried.
4. Unscheduled Public Appearances/Call to Audience: None
5. Approval of Consent Agenda:
a. Approval of May 28, 2025 Regular Board Meeting Minutes
b. Approval of Bills Memo in the Amount of $1,727,829.39
c. Receive Financial Statements
d. Receive Estimated FY2025 Budget
Motion by Cargo, second by Gallagher to approve the Consent Agenda as presented. Motion carried.
6. New Business
a. Approve Resolution 25-0716-01—Amendments to Personnel Manual. Motion to approve by Cargo, second by Gallagher. Role call vote; motion carried unanimously. (McIntyre not present.)
b. Discussion/Action on AIA Agreement with the Christman Construction Co. Motion to approve by Cargo, second by Whittemore. Discussion: Cargo recommended that a Harbor Transit employee with construction knowledge be appointed as an Owner’s Representative. Motion carried.
c. Discussion/Action on the new Park and Ride Fares. Appel reported that fares are being rounded up to the nearest dollar to eliminate use of coins. Motion to approve by Cargo, second by McIntyre. Motion carried.
7. Reports
a. Marketing. Walker reported on:
• Touch-A-Truck event on Jun 16.
• Farmer’s Market Table on Aug 6.
• Harbor Transit’s 50th Anniversary on Aug 22.
b. Operations. Borg reported on:
• Total ridership is up by 21% over last year.
• Trinity at the Lakes ridership is up over the same period last year.
• Deviated fixed route (trolley) ridership is down primarily due to changes in routes.
• No-shows are down significantly.
• There were no reportable accidents, injuries, or breakdowns for the previous two months.
c. Transportation. Borg reported on:
• FTA Triennial Review Site Visit is Jul 23 & 24 with an exit conference on Jul 31
• Final changes and updates to the NEPA submission were completed in Jun 23; we have not received FTA’s response.
• HTMMTS is currently in the Design Development Phase of the building project with Progressive AE; next step is site plan approval by Grand Haven Township in early to mid-Aug 2025.
• HTMMTS is actively preparing for Coast Guard Week 2025 with the goal of alleviating parking constraints and efficient transportation of riders in and out of downtown Grand Haven.
8. Board Member Comments: None.
9. Meeting Adjourned at 4:21 PM.
10. Next Regularly Scheduled Board Meeting: 4:30 PM, Sep 24, 2025, City of Grand Haven, 519 Washington Ave, Grand Haven, MI 49417
Sep 24, 2025 | HTMMTS Agenda, HTMMTS Boards
Harbor Transit Multi-Modal Transportation System
Board Meeting Agenda
Wednesday, September 24, 2025
Board:
Craig Bessinger, President
Ashley Latsch, Vice President
Bill Cate, Secretary
Gordon Gallagher, Treasurer
Bill Cargo, Board Member
Deanna McIntyre, Board Member
Kevin McLaughlin, Board Member
Cathy Pavick, Board Member
Brady Selner, Board Member
Joel TePastte, Board Member
Will Whittemore, Board Member
Administration:
Scott Borg, Executive Director
Dana Appel, Finance/Asst. Director
Tom Burghardt, Operations Supervisor
Andrea Dumbrell, HR Director
Harbor Transit
440 North Ferry Street
Grand Haven, MI 49417
HTMMTS MEETING NOTICE & AGENDA
City of Grand Haven | 519 Washington Avenue | Grand Haven, MI 49417
REGULAR MEETING – 4:30 PM
Call to Order
1. Roll Call
2. Approval of the Meeting Agenda
3. Unscheduled Public Appearances / Call to Audience
(Time is limited to three minutes per person. Please state your name.)
4. Consent Agenda
Items on the consent agenda are of a routine nature OR have been previously studied by the Board Members. They are intended to be acted upon in one motion. Board members may pull items from consent, if they would like them considered separately.
a. Approval of the July 16, 2025, Regular Meeting Board Minutes
b. Approval of the Bills Memo in the amount of $1,091,776.07
c. Receipt of the Financial Statements
d. Approval of FY2025 Final Amended Budget
e. Review FY2025/2026 Budget Pre-Implementation:
– Budget
– Capital Projects
– COLA-Wage Scale
f. Approve 2025-2026 HTMMTS Board Meeting Dates
The Board will consider approval of FY 2025-26 Bi-Monthly Regular Meeting Dates. The Board will take appropriate action.
5. New Business
a. Approve MERS Defined Contribution Plan Adoption Agreement and Addendum
The Board will consider changes to the MERS Defined Contribution retirement plan. The Board will take appropriate action.
b. Review of Executive Director’s Performance Appraisal
The Board will review the Executive Director’s Performance Appraisal. This item is for discussion only.
c. Elect HTMMTS Board Officers
The Board will elect HTMMTS Board Officers for the 2025-2026 Fiscal Year: President, Vice President, Secretary, and Treasurer. The Board will take appropriate action.
6. Reports and Correspondence
a. Marketing Update – The Board will receive an update from the Marketing Specialist (discussion only).
b. Operations Update – The Board will receive an update from the Operations Supervisor (discussion only).
c. Executive Director’s Update – The Board will receive an update from the Executive Director (discussion only).
7. Board Members’ Comments
The Board will receive comments from Board Members (discussion only).
8. Adjournment
Next regularly scheduled Board Meeting: November 19, 2025, at 4:30 p.m., City of Grand Haven, 519 Washington Avenue, Grand Haven, MI 49417
Accessibility Notice
Board Members of the Harbor Transit Multi-Modal Transportation System will attend meetings in person.
Individuals with special accessibility needs, including sight or hearing impaired, large print, or interpreter, should contact the Human Resources Director, at 616.842.3220, ext. 4, at least two business days prior to the Board Meeting.
Jul 18, 2025 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System
Board Meeting Minutes
May 28, 2025
REGULAR MEETING
I. CALL TO ORDER
The regular meeting of the HTMMTS Board was called to order at 4:33 p.m.
II. ROLL CALL
Board members present: Bessinger, Latsch, McLaughlin, Pavick, McIntyre, Whittemore
Board members absent: Cargo; Cate; Gallagher, arr. 4:55 p.m.; Selner; TePastte
Also present were Executive Director Borg, Finance/Asst. Director Appel, Human Resources Director Dumbrell, and Interim Marking Specialist Uthe.
III. APPROVAL OF MARCH 26, 2025, REGULAR BOARD MINUTES
Motion by Pavick and seconded by Whittemore to approve the board minutes. Which motion carried.
IV. APPROVAL OF MEETING AGENDA
Motion by McLaughlin and seconded by Pavick to approve the meeting agenda. Which motion carried.
V. PUBLIC COMMENTS None.
VI. APPROVAL OF CONSENT AGENDA
1. Approval of Payable Warrants
2. Receive Financial Reports
3. Receive LAC Meeting Minutes
4. Approve Bonnie Shears as At-Large LAC Board Member
5. Approve FY 2025 New Grant Project
Motion by McLaughlin and seconded by Latsch to approve the items listed on the Consent Agenda. Which motion carried.
VII. OLD BUSINESS None.
VIII. NEW BUSINESS
1. Discussion/Action of the FY 25-26 Budget Amendment
Appel presented information related to a notification from the State that HT was in the wrong reimbursement rate group. Changes were made to account for HT’s rural service, which made up the shortfall for the change in the reimbursement rate group.
Management and the Board will reevaluate COLA or bonuses for staff near the end of the FY 25-26 year.
Motion by Pavick and seconded by McIntyre to approve the FY 25-26 Budget Amendment. Which motion carried pursuant to the following vote:
Yeas: Bessinger, Latsch, McLaughlin, Pavick, McIntyre, Whittemore
Nays:
Absent: Cargo, Cate, Gallagher, Selner, TePastte
2. Discussion/Action of the FY 25-26 Resolution of Intent
Motion by Pavick and seconded by Whittemore to approve the FY 25-26 Resolution of Intent. Which motion carried pursuant to the following vote:
Yeas: Bessinger, Latsch, McLaughlin, Pavick, McIntyre, Whittemore
Nays:
Absent: Cargo, Cate, Gallagher, Selner, TePastte
3. Discussion/Action of the BS&A Cloud Migration Contract
Motion by McLaughlin and seconded by Latsch to approve the BS&A Cloud Migration Contract. Which motion carried pursuant to the following vote:
Yeas: Bessinger, Latsch, McLaughlin, Pavick, McIntyre, Whittemore
Nays:
Absent: Cargo, Cate, Gallagher, Selner, TePastte
IX. REPORTS AND CORESPONDENCE
1. Operation’s Report, which included information about:
a. Ridership is down 5%, as compared to April of last year.
b. Significant drop in no shows, as compared to April of last year.
c. April rider rating was 4.9 out of 5.
d. Largest number of riders for the year, at Trinity at the Lakes, 325.
2. Executive Director’s Report, which included information about:
a. FTA Triennial Review pushed to July 23, 2025
b. NEPA Study updates should be returned to FTA on May 29, 2025
c. Groundbreaking for new operations center expected Spring of 2026 and construction is slated as a 13-month project.
X. BOARD MEMBERS COMMENTS
1. Whittemore praised finance for their work and noted hope that COLA is available for staff.
2. Bessinger and Board Members agreed the next HTMMTS Board Meeting will be held July 16, 2025, at 4:00 p.m.
XI. ADJOURNMENT
Meeting adjourned at 5:03 p.m.
Jul 11, 2025 | HTMMTS Agenda, HTMMTS Boards
Harbor Transit Multi-Modal Transportation System Board Meeting
NOTICE & AGENDA
VILLAGE OF SPRING LAKE | 102 WEST SAVIDGE STREET | SPRING LAKE, MI 49456
Request to Speak: Anyone wishing to address the Board regarding items listed on the agenda or under unscheduled public appearance should submit a Request to Speak online at http://www.harbortransit.org, or at the Board Meeting, prior to consideration of that agenda item.
REGULAR MEETING
4:00 PM
CALL TO ORDER
1. ROLL CALL
2. APPROVAL OF THE MEETING AGENDA
3. UNSCHEDULED PUBLIC APPEARANCES / CALL TO AUDIENCE (Time is limited to three minutes per person. Please state your name.)
4. CONSENT AGENDA
Items on the consent agenda are of a routine nature OR have been previously studied by the Board Members. They are intended to be acted upon in one motion. Board members may pull items from consent, if they would like them considered separately.
a. APPROVAL OF THE MAY 28, 2025, REGULAR MEETING BOARD MINUTES
b. APPROVAL OF THE BILLS MEMO IN THE AMOUNT OF $1,727,829.39
c. RECEIPT OF THE FINANCIAL STATEMENTS
d. RECEIPT OF THE ESTIMATED FY2025 BUDGET
5. NEW BUSINESS
a. Approve Resolution 25-0716-01 – Amendments to the Personnel Manual
The Board will consider changes to the PTO Payment Upon Termination Policy in the Personnel Manual. The Board will take appropriate action.
b. Discussion/Action on AIA Agreement with the Christman Construction Company.
c. Discussion/Action on new Park and Ride Fare.
6. REPORTS AND CORRESPONDENCE
a. MARKETING UPDATE
The Board will receive an update from the Marketing Specialist. This item is for discussion only.
b. OPERATIONS UPDATE
The Board will receive an update from the Operations Supervisor. This item is for discussion only.
c. EXECUTIVE DIRECTOR’S UPDATE
The Board will receive an update from the Executive Director. This item is for discussion only.
7. BOARD MEMBERS’ COMMENTS
The Board will receive comments from Board Members. This item is for discussion only.
8. ADJOURNMENT
Next regularly scheduled Board Meeting will be held on September 24, 2025, at 4:30 p.m., at City of Grand Haven, MI.
Jul 11, 2025 | HTMMTS Meeting Minutes, Local Advisory Council
Harbor Transit Multi-Modal Transportation System
Local Advisory Council Meeting Minutes
May 14, 2025 at 1:15 P.M., Four Pointes Center for Successful Aging
1. Meeting called to order 1:15pm by Carrie Uthe, Chairperson
2. Roll Call by the Board Chair
Norman Cunningham – Present
Christina Shannon – Present
Carrie Uthe – Present
Lisa Greenwood – Present
Heather Phillips – Absent
Sarah Wheeler – Absent
John Phillips – Present
Rebecca Hopp – Present
Kim Sibilsky – Present
Brandon Bucek – Present
Harbor Transit Staff Present:
Tom Burghardt
Shonda Walski
Brian Woline
3. Approve or Change Agenda – Cunningham motion to approve, seconded by Sibilsky. Motion passes.
4. Call to Audience – No Comments
5. General Business
a. Approval of the February 12, 2025 Meeting Minutes – Cunningham motioned to approve, Shannon seconded. Motion passes.
b. Welcome and Introduction of New Council Member, Brandon Bucek – Uthe welcomed Bucek to the council and gave a brief summary of his background.
c. At-Large Member Nomination and Vote – The group reviewed resumes from both candidates, Bonnie Shears and Cindy Wilhelm, and agreed that both were highly qualified. While Cindy Wilhelm, who represents the Momentum Center, would be a valuable addition, the group ultimately voted to nominate Bonnie Shears for the At-Large seat. This decision was based on the desire to bring in a different perspective, as the group already includes a member affiliated with the Momentum Center. Bonnie’s nomination will be forwarded to the Harbor Transit Board for approval.
5. Reports
a. Operations Report – Tom Burghardt
• Ridership: 13,928 rides provided in April 2025. Average ride distance was 4.2 miles, with an average duration of 12.9 minutes.
• On-Time Performance: 93% on-time pick-up rate and 97% on-time drop-off rate.
• No-Shows: 192 no-shows recorded in April.
• Safety: No reportable crashes, injuries, or road calls.
b. Finance Report – Brian Woline
• Revenue: $1,978,781.23 YTD (36.28% of budget completed).
• Demand Response Fares: $64,323.87 (32.16% of projection)
• Trolley Fares: $182.35
• Expenses: $1,816,174.27 YTD (37.84% of total budget used).
• Administration Department: $309,564.58 (38.80%)
• Operations Department: $1,156,373.08 (38.53%)
• Maintenance Department: $165,991.92 (30.14%)
• Dispatch Department: $183,695.82 (40.84%)
• Deviated Fixed Route Department: $269.70 (new department)
• Assets: Cash: $2,195,455.72, Land: $2,191,726.80
c. Transportation Directors Report – Tom Burghardt
• FTA Triennial Review: Originally scheduled for May, now moved to July 23–24, 2025 at the FTA’s request.
• NEPA Compliance: SHPO concurrence letter sent April 14; FTA requested clarification on May 8. Resubmission planned for May 16.
• MDOT Local Bus Operating (LBO) Reimbursement: Reimbursement rate changed from 60% to 50% due to population adjustment.
• Legislative Visit: State Senator Roger Victory to visit Harbor Transit on April 16 to discuss LBO funding cuts and project updates for the new facility.
d. Board Members’ Comments
• Bucek: Shared highlights from a recent advocacy trip to Washington, D.C., where he attended six meetings representing the National Down Syndrome Society (NDSS). He met with two U.S. Senators and commended Harbor Transit’s services, emphasizing how well the system serves individuals with disabilities.
• Greenwood: Promotes Harbor Transit services to senior residents inquiring about transportation alternatives after they can no longer drive. Noted that many seniors choose to remain in the area because of Harbor Transit’s accessible service, which isn’t available in many other communities. Suggested exploring expanded service hours and implementing weekday hours on Saturday.
• Uthe: Noted that local businesses are utilizing the trolley system for staff transportation and expressed support for the deviated fixed-route model, citing its reliability and timeliness. Also shared that some riders have expressed concerns about using the MATS connection due to fixed route limitations.
6. Meeting adjourned at 2:35pm.
