July 28, 2021 Board Meeting Minutes

Sep 20, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Regular Board Meeting Minutes
JULY 27, 2021
SPRING LAKE VILLAGE HALL
102 West Savidge Street

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

Roll Call

Present: Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Don Reiss, Chris Burns, Pete LaMourie
Absent: Mike DeWitt, Bill Cargo, Joel TePastte
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager, Melvin Barkley, Operations Manager, Annelise Walker, Marketing Manager
Introduction of Melvin Barkley, Operations Manager, Annelise Walker, Marketing Manager.

Approval of the May 26, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Chris, to accept the minutes from the Meeting held May 26, 2021. Motion carries.
Additions/Corrections to the Agenda
Motion by Chris, second by Bob, to approve the agenda. Motion carries.

General Business / Call to Audience
None

Discussion/action Payables Warrant
Motion by Pat, second by Cathy to accept the Payables Warrant as presented. Motion carries.

Discussion/action on Financial Reports, Receive and File.
Gordon asked about fare policy and how we are optimizing our efforts in the collection (or
not collection) of fares. Scott reported that we were ready to go with a RouteMatch solution
that is touchless and collects from riders when they ride. 5% fee to middleman; RouteMatch
collects $60,000 up front then $6,000 per year.
Motion by Chris, second by Pete to accept the reports as submitted. Motion carries.

Discussion on Estimated Revised Budget.
Current year budget; no questions.
Discussion/action on Revised Harbor Transit Personnel Manual.
Scott explained the changes include the following:
 Add time ½ to holiday pay
 Change definition of pay out time to time actually worked, not time paid
 Clarify number of hours that may be cashed out for full and part time employees
Motion by Chris, second by Bob to revise personnel manual as recommended, effective today.
Motion carries.

Discussion/action on one-time Employee PTO Payout.
Motion by Pete, second by Bob, to approve the one time PTO payment at a cost of
approximately $10,000 with no ongoing impact to our budget. Motion carries.

Discussion on Strategic Planning and Results of the Strategic plans and SWOT exercise.
Scott will verify numbers and then we will have further discussions.

Marketing Update – Annelise Walker
Increase community awareness.
Advertising for drivers at Michigan SOS office on the kiosk screens
Three billboards are up: US 31, M-104, I-96
Social media presence (especially Facebook)
Radio advertising on WAWL and WGHN
Grand Living half page
103.5 football pamphlet
Some discussion about bus wraps and varying attitudes about them. Annelise is looking into
doing a Buccaneer and Laker wrap. Gordon agreed the Buccaneer wrap would be far more
attractive.

Operations Update – Scott Borg
Numbers are slowly coming back up.
Trolleys are very successful.
Passengers on federally funded buses must wear masks.
9 crashes last year; 12 crashes so far this year (sideswipes are the most common)

Transportation Director’s Report – Scott Borg
Customer Care supervisor resigned today; dispatcher will fill the position.
West Michigan Regional Transit Study review held on July 7 between MATS and Harbor
Transit. Study completed next fiscal year.
Kickoff with ORC (firm to look for expansion real estate). They will provide weekly updates.

Board Member Comments
Bob asked about Beach Express. Scott reported that we had 11 riders in June, 219 in July. In
comparison, 2,524 rode the trolley in July.
Chris recommended that we sign up staff for Leadership Connect.
Gordon commented that it appears customer service is improving at Harbor Transit.
Craig commended staff on having very clean buses.

Moved by to adjourn at 5:35 p.m.

Next regularly scheduled Board Meeting will be held on September 22, 2021 at 4:30 PM at
City of Grand Haven City Hall, 519 Washington Ave.

April 28, 2021 Special Board Meeting Minutes

Jul 14, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS)

Board Meeting Minutes for April 28, 2021 (Via Zoom)

Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

Roll Call
Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake Township, MI), Gordon Gallagher (Spring Lake Township, MI), Joel Tepaste (Spring Lake Village, MI), Chris Burns (Spring Lake Village, MI), Mike DeWitt (Ferrysburg, MI), Pete Lamourie (Grand Haven Township, MI), Bill Cargo (Grand Haven Township, MI)
Absent: None
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager

Approval of the March 24, 2021 HTMMTS Board Meeting MinutesMotion by Mike, second by Chris, to accept the minutes from the Meeting held
March 24, 2020.Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Additions/Corrections to the Agenda
Scott mailed out item 7f to approve Robert Sullivan as Attorney for Harbor Transit.
Motion by Gordon, second by Cathy, to approve the agenda as amended.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

General Business / Call to Audience
None

Discussion/Action of Accounts Payable and Financial Statements
Motion by Pat to accept the Accounts Payable and Financial Statements as presented by staff. Second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Discussion/Action to approve Harbor Transit’s Advertising Policy and Regulations.
Added the word “exploitation” to qualify prohibited advertising content in regard to children and changed review committee.
Motion by Bill, second by Mike, to approve Advertising Policies and Regulations.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Discussion/Action on the Operation and Maintenance Termination agreement between the City of Grand Haven, MI and Harbor Transit Multi-Modal Transportation System.
Craig suggested that this be tabled to give staff time to answer questions that we have for MDOT and MERS. Board members discussed whether we have enough information to move forward at this time or whether we should wait while we gather more information.
Motion by Mike to table the issue until the next meeting, second by Bill.
Yes: Bill Cargo, Pete LaMourie, Mike Dewitt, Craig Bessinger
No: Pat McGinnis, Bob Monetza, Chris Burns, Gordon Gallagher, Cathy Pavick, Joel Tepaste
Motion fails.
Motion by Gordon to approve the Operation and Maintenance Termination agreement between the City of Grand Haven, MI and Harbor Transit Multi-Modal Transportation System as presented.
Yes: Pat McGinnis, Bob Monetza, Chris Burns, Gordon Gallagher, Cathy Pavick, Joel Tepaste
No: Bill Cargo, Pete LaMourie, Mike Dewitt, Craig Bessinger
Motion carries.

Old Business – 18 Month Comprehensive Wage Study.
RFP is in its final stages. Will be going out to qualified consultants and should have proposals back in a couple of months.

Transportation Director’s Report – Scott Borg
Annelise Walker is our new part time marketing coordinator. Welcome Annelise! Planning to open up completely on May 1, 2021 (except for schools). Will follow all transportation requirements.

Discussion/Action to approve Attorney Robert E. Sullivan from Scholten Fant, as Harbor Transit’s Attorney.
Motion by Gordon to approve the hiring of attorney Robert Sullivan as recommended by staff, second by Cathy.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries

Board Member Comments:
Next Regularly scheduled Electronic Board Meeting will be held on May 26, 2021 at 4:30 PM via Electronic remote meeting unless otherwise noticed.