January 25, 2023 Board Meeting Minutes

Mar 25, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Minutes
January 25, 2023

Grand Haven Township

1. Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

2. Roll Call
Present: Craig Bessinger,, Bill Cargo, Bill Cate, Gordon Gallagher, Ashley Latch & Cathy Pavick.
Absent: Chris Burns, Kevin McLaughlin, Don Reis & Joel TePastte
Also Present: Scott Borg, Harbor Transit Director; Andrea Dumbrell, Human Resources Director; Annelise Walker, Marketing Coordinator; Trina Robinson, Consultant; & Deanna McIntyre At-Large Board Candidate.

3. Approval of the November 16, 2022, HTMMTS Board Meeting Minutes
Motion by Bill Cargo, second by Cathy Pavick, to accept the minutes from the Meeting held November 16, 2022. Motion carries.

4. Additions/Corrections to the Agenda
Scott Borg asked that Item 9A be moved to the next meeting as Old Business because the 2022 Financial Audit is not ready yet. Approved.

5. Approval of Regular Agenda
Motion by Bill Cargo, second by Gordon Gallagher, to approve the amended agenda. Motion carries.

6. Public Hearing; Adoption of Harbor Transit’s FY 2023-24 Budget
Opened at 4:33 PM.

7. Close Public Hearing:
No comments. Closed at 4:34 PM.

8. General Business / Call to Audience
None.

9. New Business:
A. Discussion on Estimated Budget for FY 2023/2024:Tabled (see Item 4).
B. Discussion/Action on FY Budget 2023/24: Motion by Bill Cargo, second by Gordon Gallagher, to approve the FY Budget 2023/24. Motion carries.
C. Discussion/Action on 2023/24 Fee Schedule: Scott Borg advised that fares will be reviewed with the public and likely resume in April. Motion by Bill Cargo, second by Cathy Pavick, to approve 2023/24 Fee Schedule. Motion carries.
D. Discussion/Action on 2023/24 Millage Rate Determination: Bill Cargo recommended approval with the caveat that communities maintain .6 Mills with the Headlee Rollback. Motion by Bill Cargo, second by Gordon Gallagher, to approve the 2023/24 Millage Rate. Motion carries.
E. Discussion/Action on 2023/24 Resolution of Intent: Motion by Bill Cargo, second by Cathy Pavick, to approve the Resolution of Intent as
presented. Motion carries.
F. Discussion/Action Approval on 2023/24 Contract Clauses Certification: Motion by Bill Cargo, second by Gordon Gallagher to approve the 2023/24 Contract
Clauses Certification as presented. Motion carries.
G Discussion/Update on Calendar Year 2023 Resolution to Adopt the Annual Exemption Option: Motion to table by Bill Cargo, second by Gordon Gallagher. Motion tabled.
H. Discussion/Action Payable Warrant:
Motion by Bill Cargo, second by Cathy Pavick to approve the Payable Warrant as presented. Motion carries.
I. Receive/File Financial Statements: Reviewed and received the financial statements as presented.
J. Discussion/Action on Environmental Services NEPA:Motion by Bill Cargo, second by Ashley Latch to approve NTH Consultants, Ltd., as the NEPA and environmental testing firm to perform these services for Harbor Transit. Motion carries.
K. Discussion/Review of the Local Advisory Council Minutes: No action necessary.
L. Discussion/Action, Review & Approval of At Large Board Candidate, Deanna S. McIntyre: Motion by Bill Cargo, second by Cathy Pavick to approve the appointment of At Large Board Candidate, Deanna S. McIntyre. Motion carries.

Staff Reports

8. Marketing: Annelise Walker highlighted efforts to inform the public on promoting the MATS and Harbor Transit connection point at Trinity Health Lakes Village, generating awareness of new CASPR system, and increase digital presence to reach more of the local population outside of Facebook users.

9. Operations: Scott Borg reported that the ridership is still down, but slowly recovering from pre-COVID numbers. Ridership to/from Mercy at the Lakes is improving. There was one bus crash in which an HT vehicle struck a canopy at a local business, one minor injury, two vehicle road calls, and four ridership complaints.

10. Director: Scott Borg announced the return of Andrea Dumbrell as the Director of Human Relations. He also discussed workshops for the Momentum Center staff, all Harbor Transit vehicles are equipped with CASPR (Continuous Air and Surface Pathogen Reduction), and the viewing of possible replacements for buses from Hometown Coach.

11. Board Member Comments:
Bill Cargo celebrated 30 years as Grand Haven Charter Township Superintendent

Meeting adjourned by President Craig Bessinger at 5:15 PM.

The next meeting is Scheduled for Wednesday, March 22, 2023, at Spring Lake Township, 102 W. Savidge St, Spring Lake.

March 1, 2023 Special Board Meeting Minutes

Mar 3, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Special Board Meeting Minutes

March 1, 2023

Ferrysburg City Hall

Meeting Called to Order by President Craig Bessinger at 4:33 p.m.

Roll Call:

Present: Craig Bessinger, Cathy Pavick, Bill Cargo, Gordon Gallagher, Ashley Latsch, Deanna McIntyre

Absent: Kevin McLaughlin, Joel TePastte, Chris Burns, Don Reiss, Bill Cate

Also Present: Dana Appel, Finance and Compliance Director, Trina Robinson, Consultant

Approval January 25, 2023 HTMMTS Board Meeting Minutes

Motion by Gordon Gallagher, second by Ashley Latsch, to approve the minutes of the January 25, 2023 meeting. Motion carries.

Approval of Regular Agenda

Motion by Cathy Pavick, second by Gordon Gallagher, to approve the March 1, 2023, agenda as presented. Motion carries.

General Business/Call to Audience

None

Discussion/Action of contract services for grant writing.

Motion by Bill Cargo, second by Ashley Latsch, to approve a contract with HDR Michigan, Inc., for grant writing services.  Motion carries.

Board Member Comments:  None.

Next regularly scheduled Board Meeting will be held on March 22, 2023 at 4:30 PM at Spring Lake Township Hall, 102 West Savidge Street, Spring Lake, MI 49456.

The meeting was adjourned at 4:40 p.m.

Respectfully submitted,

Craig Bessinger, Acting Secretary