May 24, 2023 Board Meeting Minutes

Jul 25, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Minutes
May 24, 2023

City of Ferrysburg

1. Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

2. Roll Call
Present: Craig Bessinger, Bill Cargo, Bill Cate, Gordon Gallagher, Deanna McIntyre, Kevin McLaughlin, Joel TePastte, & Will Whittemore.
Absent: Chris Burns, Ashley Latch, & Cathy Pavick.
Also Present: Scott Borg, HTMMTS Director; Dana Appel, Finance and Compliance Director; Tom Burghardt, Operations Supervisor; Andrea Dumbrell, Human Resources Director; Annelise Walker, Marketing Coordinator; Trina Robinson, Consultant; and John Phillips, Training & Safety Coordinator.

3. Approval of the March 22, 2023, HTMMTS Board Meeting Minutes
Motion by Cargo, second by TePastte, to accept the minutes from the meeting held March 22, 2023, including authentication of previous meeting minutes due to the lack of a quorum. Motion carries.

4. Additions/Corrections to the Agenda
None.

5. Approval of Regular Agenda
Motion by Cargo, second by TePastte, to approve the agenda. Motion carries.

6. General Business/Call to Audience
None

7. Consideration for Approval of Consent Agenda:
a. Discussion/review payable warrants.
b. File/receive financial reports.
c. File/receive National Transit Summaries & Trends 2021.
Motion by Cargo, second by McIntyre to approve the consent agenda as presented. Motion carries. (Note: Cargo suggested that minutes and consent agendas be combined for future meetings.)

8. Old Business:
Wage Study Update: Dumbrell reported that Harbor Transit is moving forward with a 7.9%
COLA increase for 2023-24.

9. New Business
a. Discussion/Update on 172nd Avenue Property: Borg reported that Shape Corporation has made an offer on the property to build a child care facility, but Harbor Transit is exploring the possibility of purchasing ten acres from Shape after they own the land. The next step is for Shape to determine their needs.
b. Discussion/Action to request Harbor Transit Millage to be placed on the August 2024 Ballot for Spring Lake Township & Spring Lake Village (.60 per $1,000 taxable value for five years:
Motion by Cargo, second by McLaughlin to approve the request for Harbor Transit Millage of .60/$1,000 of taxable value for 2024-28 on the Spring Lake Township & Spring Lake Village August 2024 ballots. Motion carries.
c. Amendments to the Harbor Transit Personnel Manual: Dumbrell provided updates to changes in the personnel manual. Details may be found in the written report, Resolution 01-0523 – Amendments to the Personnel Manual, dated May 19, 2023. Motion by Gallagher, second by McIntyre to approve the proposed amendment. Motion carries.

10. Discussion/Update of Local Advisory Council Meeting: Burghardt reported that the LAC discussed the resumption of fare collection, which is scheduled for September 2023, along
with the introduction of a touchless fare collection system.

11. Reports
a. Marketing: Walker reported on current marketing efforts, including Radio Advertising promoting CASPR, open trolley driver positions, and a survey of ridership at Momentum Center, Four Pointes, and on social media to gage the level of perceived safety from CASPR units. See the Marketing Report for April and May 2023 for details.
b. Operations: Burghardt reported on current ridership, on-time performance, no-shows and safety issues for the period ending April 30, 2023. There was only one bus accident or the month of April and two ridership complaints were reported. See the Operations Update dated May 17, 2023 for details.
c.Transportation: Borg reported on the following:
• US Representative Hillary Scholten visited on April 12, 2023. The discussion centered on Harbor Transit’s Service to the Tri-Cities area as well as our connection with Muskegon Area Transit and the need for a new facility.
• Peter Ross Dickow, the West Michigan Regional Director called on April 21, 2023. He provided an update on the Congressionally Directed Spending Earmark that Senator Peters Office asked Harbor Transit to participate in. Harbor Transit met the criteria with the new facility project and that will go to the appropriations committee in July.
• Harbor Transit and 6 other Michigan transit agencies have completed the RFP process and have chosen VIA Transportation as its next Dispatch Software program. Implementation will begin within the next two weeks with the complete roll out expected to be completed in September 2023.
• On June 3, 2023, Mr. John Phillips will be retiring from Harbor Transit after 10 years as the Safety and Training Coordinator. John Started at Harbor Transit on May 23, 2013 as a Bus Operator after retiring from his professional career as a Safety & Security Vice President and Consultant.

Board Member Comments:
• Bessinger asked about the status of our fleet. Borg reported that three busses are on order for delivery in June, but the prices keep increasing.
• TePasste expressed concerns about low-income riders when fare collection resumes. Meeting adjourned by President Craig Bessinger at 5:26 PM.

The next meeting is Scheduled for Wednesday, July 26, 2023, at the Village of Spring Lake, 102 W. Savidge, Spring Lake.

January 25, 2023 Board Meeting Minutes

Mar 25, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Board Meeting Minutes
January 25, 2023

Grand Haven Township

1. Meeting Called to Order by President Craig Bessinger at 4:30 p.m.

2. Roll Call
Present: Craig Bessinger,, Bill Cargo, Bill Cate, Gordon Gallagher, Ashley Latch & Cathy Pavick.
Absent: Chris Burns, Kevin McLaughlin, Don Reis & Joel TePastte
Also Present: Scott Borg, Harbor Transit Director; Andrea Dumbrell, Human Resources Director; Annelise Walker, Marketing Coordinator; Trina Robinson, Consultant; & Deanna McIntyre At-Large Board Candidate.

3. Approval of the November 16, 2022, HTMMTS Board Meeting Minutes
Motion by Bill Cargo, second by Cathy Pavick, to accept the minutes from the Meeting held November 16, 2022. Motion carries.

4. Additions/Corrections to the Agenda
Scott Borg asked that Item 9A be moved to the next meeting as Old Business because the 2022 Financial Audit is not ready yet. Approved.

5. Approval of Regular Agenda
Motion by Bill Cargo, second by Gordon Gallagher, to approve the amended agenda. Motion carries.

6. Public Hearing; Adoption of Harbor Transit’s FY 2023-24 Budget
Opened at 4:33 PM.

7. Close Public Hearing:
No comments. Closed at 4:34 PM.

8. General Business / Call to Audience
None.

9. New Business:
A. Discussion on Estimated Budget for FY 2023/2024:Tabled (see Item 4).
B. Discussion/Action on FY Budget 2023/24: Motion by Bill Cargo, second by Gordon Gallagher, to approve the FY Budget 2023/24. Motion carries.
C. Discussion/Action on 2023/24 Fee Schedule: Scott Borg advised that fares will be reviewed with the public and likely resume in April. Motion by Bill Cargo, second by Cathy Pavick, to approve 2023/24 Fee Schedule. Motion carries.
D. Discussion/Action on 2023/24 Millage Rate Determination: Bill Cargo recommended approval with the caveat that communities maintain .6 Mills with the Headlee Rollback. Motion by Bill Cargo, second by Gordon Gallagher, to approve the 2023/24 Millage Rate. Motion carries.
E. Discussion/Action on 2023/24 Resolution of Intent: Motion by Bill Cargo, second by Cathy Pavick, to approve the Resolution of Intent as
presented. Motion carries.
F. Discussion/Action Approval on 2023/24 Contract Clauses Certification: Motion by Bill Cargo, second by Gordon Gallagher to approve the 2023/24 Contract
Clauses Certification as presented. Motion carries.
G Discussion/Update on Calendar Year 2023 Resolution to Adopt the Annual Exemption Option: Motion to table by Bill Cargo, second by Gordon Gallagher. Motion tabled.
H. Discussion/Action Payable Warrant:
Motion by Bill Cargo, second by Cathy Pavick to approve the Payable Warrant as presented. Motion carries.
I. Receive/File Financial Statements: Reviewed and received the financial statements as presented.
J. Discussion/Action on Environmental Services NEPA:Motion by Bill Cargo, second by Ashley Latch to approve NTH Consultants, Ltd., as the NEPA and environmental testing firm to perform these services for Harbor Transit. Motion carries.
K. Discussion/Review of the Local Advisory Council Minutes: No action necessary.
L. Discussion/Action, Review & Approval of At Large Board Candidate, Deanna S. McIntyre: Motion by Bill Cargo, second by Cathy Pavick to approve the appointment of At Large Board Candidate, Deanna S. McIntyre. Motion carries.

Staff Reports

8. Marketing: Annelise Walker highlighted efforts to inform the public on promoting the MATS and Harbor Transit connection point at Trinity Health Lakes Village, generating awareness of new CASPR system, and increase digital presence to reach more of the local population outside of Facebook users.

9. Operations: Scott Borg reported that the ridership is still down, but slowly recovering from pre-COVID numbers. Ridership to/from Mercy at the Lakes is improving. There was one bus crash in which an HT vehicle struck a canopy at a local business, one minor injury, two vehicle road calls, and four ridership complaints.

10. Director: Scott Borg announced the return of Andrea Dumbrell as the Director of Human Relations. He also discussed workshops for the Momentum Center staff, all Harbor Transit vehicles are equipped with CASPR (Continuous Air and Surface Pathogen Reduction), and the viewing of possible replacements for buses from Hometown Coach.

11. Board Member Comments:
Bill Cargo celebrated 30 years as Grand Haven Charter Township Superintendent

Meeting adjourned by President Craig Bessinger at 5:15 PM.

The next meeting is Scheduled for Wednesday, March 22, 2023, at Spring Lake Township, 102 W. Savidge St, Spring Lake.

March 1, 2023 Special Board Meeting Minutes

Mar 3, 2023 | HTMMTS Boards, HTMMTS Meeting Minutes

Harbor Transit Multi-Modal Transportation System (HTMMTS) Special Board Meeting Minutes

March 1, 2023

Ferrysburg City Hall

Meeting Called to Order by President Craig Bessinger at 4:33 p.m.

Roll Call:

Present: Craig Bessinger, Cathy Pavick, Bill Cargo, Gordon Gallagher, Ashley Latsch, Deanna McIntyre

Absent: Kevin McLaughlin, Joel TePastte, Chris Burns, Don Reiss, Bill Cate

Also Present: Dana Appel, Finance and Compliance Director, Trina Robinson, Consultant

Approval January 25, 2023 HTMMTS Board Meeting Minutes

Motion by Gordon Gallagher, second by Ashley Latsch, to approve the minutes of the January 25, 2023 meeting. Motion carries.

Approval of Regular Agenda

Motion by Cathy Pavick, second by Gordon Gallagher, to approve the March 1, 2023, agenda as presented. Motion carries.

General Business/Call to Audience

None

Discussion/Action of contract services for grant writing.

Motion by Bill Cargo, second by Ashley Latsch, to approve a contract with HDR Michigan, Inc., for grant writing services.  Motion carries.

Board Member Comments:  None.

Next regularly scheduled Board Meeting will be held on March 22, 2023 at 4:30 PM at Spring Lake Township Hall, 102 West Savidge Street, Spring Lake, MI 49456.

The meeting was adjourned at 4:40 p.m.

Respectfully submitted,

Craig Bessinger, Acting Secretary