Dec 6, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS) Regular Board Meeting Minutes
DECEMBER 1, 2021 GRAND HAVEN CITY HALL 519 WASHINGTON AVENUE
Meeting Called to Order by President Craig Bessinger at 4:35 p.m.
Lack of a quorum was noted; notes from tonight’s meeting can be authenticated by majority vote at next meeting with quorum.
Roll Call
Present: Craig Bessinger, Pat McGinnis, Gordon Gallagher, Bill Cargo
Absent: Joel TePastte, Jerry Sias, Cathy Pavick, Don Reiss, Chris Burns
Also Present: Scott Borg, Harbor Transit Director, Dana Appel, Finance and Compliance Director, Annelise Walker, Marketing Coordinator, Tom Burghardt, Driver, Teresa Dreese, Dispatch Lead, Carrie Uthe, Local Advisory Council Chair, John Stern, former employee interested in at-large Board seat
Approval of September 22, 2021 HTMMTS Board Meeting Minutes
Motion by Cargo, second by Gallagher to approve the minutes of September 22, 2021. Motion carries.
Additions/Corrections to the Agenda
None
Approval of Regular Agenda
Motion by McGinnis, second by Gallagher to approve the agenda as printed. Motion carries.
General Business / Call to Audience
None
Discussion on Estimated Budget FYE 2022/2023
Dana presented an update to the 2022/2023 budget and answered questions; this item will be on the January 26, 2022 agenda to formally amend the fiscal year budget.
Discussion/action on Payable Warrant.
Moved by Cargo to approve Payables Warrant, second by Gallagher. Motion carries.
File/Receive Financial Statements.
Dana commented that we are very early in the new fiscal year and there is not much variance to report.
Discussion/Action Resolution of MDOT Master Agreement 2022-0063.
Motion by Gallagher, second by Cargo, to approve MDOT Master Agreement 2022- 0063. Motion carries.
Discussion/Action Approval of Propane Contract with Wesco, Inc.
Crystal Flash advises that we might do better next year if we request proposals for two years.
Motion by Gallagher to approve propane contract with Wesco, Inc. as presented, second by Cargo. Motion carries.
Vehicle Sale to City of Grand Haven and City of Battle Creek Transit.
Staff is recommending sale of two surplus trolleys with de-minimus value to the City for $1 each and two minivans to Battle Creek Transit for $2,500 each.Motion by Cargo, second by Gallagher, to approve sale of two fully depreciated trolleys with no market value to Grand Haven for $1 each and two minivans to Battle Creek for $2,500 each. Motion carries.
Discussion/Action on Inter-Local Agreement to allow Public Transportation Across Jurisdictional Boundaries.
Motion by Cargo, second by Gallagher, to approve Inter-Local Agreement to allow Public Transportation Across Jurisdictional Boundaries. Motion carries.
Scott reported that we are looking at expanding hours so we can better serve industry. We need to evaluate this pilot effort for at least one year to better understand potential for future expansion. This effort is in concert with the ongoing study underway at WMSRDC. Gordon and Pat asked that there be some outreach to local industry to make sure we are being responsive to their needs.
Change in Harbor Transit Policy Training Pay.
Scott explained that he would like to add language to the training manual to provide training pay to Harbor Transit Employees who are deemed qualified to train employees. Motion by Gallagher, second by Cargo to approve pay differential for hazardous pay as recommended by staff. Motion carries.
John R. Stern – At Large Harbor Transit Board Member.
Postponed until January meeting.
Old Business – Discussion/Action to Approve Preliminary Harbor Transit Strategic Plan.
Planning took place in May of this year.Motion by Cargo, second by McGinnis, to approve the draft plan for the years 2022 – 2026. Motion carries.
Marketing Update – Annelise Walker
Pushing messaging out about safety of riding on Harbor Transit.
Taking advantage of giving opportunities: Salvation Army angel tree location! Customers can stop in and pick out a tag and then deliver a gift back to Harbor Transit.
Lakeshore Trolley name was adopted following community engagement.
Operation Director’s Update – Melvin Barkley
Melvin accepted a job with the Detroit Transit operation; he will be missed. Go State. Ridership remains low compared to pre-pandemic levels. On time performance has been drastically impacted in November due to lane closures over bridge.
Transportation Director’s Update – Scott Borg
Promotions of Tom and Theresa noted.
West Michigan Regional Transit study. Workshops have been held in October and November. Consulting firm will make recommendations this month. If a new structure is agreed upon we will be asked to act in early 2022.
Currently negotiating with Progressive AE to be our consultant as we continue to work on plan to purchase property and build a new facility.
Dispatch is doing productivity training.
December 17, 2021 at 11:00 a.m. desert bake off: Board Members are asked to come and taste test.
Dana reported that Harbor Has a Heart will be packing toys at the Salvation Army – Board Members are also encouraged to assist.
Next regularly scheduled Board Meeting will be held on January 26, 2022 at 4:30 PM at Grand Haven Charter Township, 13300 168th Avenue, Grand Haven, MI 49417.
Sep 23, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS)
Regular Board Meeting Minutes
SEPTEMBER 22, 2021
GRAND HAVEN CITY HALL
519 WASHINGTON AVENUE
Meeting Called to Order by President Craig Bessinger at 4:50 p.m.
Roll Call
Present: Craig Bessinger, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Mike DeWitt, Bill Cargo
Absent: Joel TePastte, Bob Monetza, Pete LaMourie, Don Reiss, Chris Burns
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Finance and Compliance Director, Melvin Barkley, Operations Director, Annelise Walker, Marketing Coordinator, Tom Burghardt, Driver
Approval of the July 28, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Cathy, to accept the minutes from the Meeting held July 28, 2021. Motion carries.
Additions/Corrections to the Agenda
Scott asked that an item to approve an inter-local agreement with the Muskegon Area Transit Authority be added as item 7.0.
Motion by Pat, second by Mike, to approve the agenda as amended. Motion carries.
General Business / Call to Audience
None
Discussion/action on Financial Reports, Receive and File.
Motion by Pat, second by Bill to accept the Financial Reports as presented. Motion carries.
Discussion/action Payables Warrant
Motion by Bill, second by Gordon to accept the Payables Warrant as submitted. Motion carries.
Discussion/action on Final Budget Amendments FYE 2020/2021.
Motion by Bill to approve the final recommended budget amendments for 2020/2021, second by Mike. Bill and Gordon offered compliments on the work and presentation of the final amendments. Motion carries.
Discussion/Final pre-implementation review of 2021/2022 budget.
Capital Projects
Wage Recommendations
Gordon asked about the wage recommendation and what the overall cost is of all increases, steps plus COLA. Scott will provide this detail to Board Members. Motion by Mike to approve Capital Project plan and the wage recommendations as presented, second by Gordon. Motion carries.
Discussion on Millage Reduction Fraction.
Report was received and there were no further questions.
Discussion/action on the Resolution of 2023-2026 (CMAQ) Congestion Mitigation and Air Quality Capital Projects in the (STIP) State Transit Improvement plan.
Motion by Bill, second by Cathy, to approve the Resolution of 2023-2026 (CMAQ) Congestion Mitigation and Air Quality Capital Projects in the (STIP) State Transit Improvement plan. Motion carries.
Discussion/action Fiscal Year 2021-2022 Bi-Monthly Regular Meeting Dates.
Motion by Gordon, second Cathy to approve the meeting dates as presented. Motion carries.
Discussion/action to elect or re-elect HTMMTS Board officers: President, Vice President, Secretary, and Treasurer.
Craig Bessinger President
Bill Cargo, Vice President
Pat McGinnis, Secretary
Gordon Gallagher, Treasurer.
Motion by Mike to re-elect the current slate of officers, second by Gordon. Motion carries.
Discussion/action on Transportation Director 2021 Evaluation.
Craig reported that the officers of Harbor Transit met and reviewed the performance of the Director in the past year and set goals for the upcoming year. Motion by Pat, second by Mike, to approve the recommended step increase for the Director to Step 5 and Cola increase as recommended by the System’s officers. Motion carries.
Discussion/action on Preliminary 5 Year Strategic Plan Deadlines and Resources.
Scott reported that he had distilled the feedback received during the strategic planning session into a single page document. At the November meeting he will present a tracking tool that will be used to measure progress on the goals going forward. We are still not charging fares, but should be positioned to re-institute collection later this year. Motion by Mike to adopt the proposed strategic plan, second by Gordon. Motion carries.
Marketing Update – Annelise Walker
Positive feedback on the re-introduction of the trolleys
May re-direct the routes next year and collaborate with museum to introduce historic tours. Beach Express needs work.
On line standing order forms to request school services are in the works
A brochure highlighting our services was shared with the board
We are running ads on WGHN and doing underwriting on WAWL to get the word out
Good social media engagement; followers are trending up (Facebook and potentially
Google Ads)
Operations Update – Scott Borg
Scott provided a review of his written update. Ridership is still not up to pre-pandemic levels, but is steadily climbing.
Transportation Director’s Report – Scott Borg
Customer Care Manager position will not be filled; instead there will be an Operations Supervisor position
WMSRDC study continues. Biweekly meetings are ongoing. There will be work sessions in early October. If collaborations are recommended, they could be presented as soon as January of 2022
Land study is ongoing
RFQ for Architectural and Engineering services is going out
Trolleys remain in production, hope to have them here for November meeting.
Dana Appel is in Leadership Connect
Discussion/action on inter-local agreement to allow cross jurisdictional services
Motion by Bill, second by Mike, to approve the proposed inter-local agreement conditioned on approval of the location by the Spring Lake Township Board. Motion carries.
Board Member Comments
▪ Michael DeWitt – He read the paper and there was a report on MATS consolidating with HTMMTS and he is leery about that. This is his last meeting.
▪ Patrick McGinnis – Thanked Mike for his years of service to HTMMTS and the City of Ferrysburg.
▪ Gordon Gallagher – Applauded the progress being made by HTMMTS in recent months.
▪ Cathy Pavick – wished Mike all the best in his well deserved retirement.
Moved by DeWitt to adjourn at 5:58 p.m.
Next regularly scheduled Board Meeting will be held on November 17, 2021 at 4:30
PM at City of Grand Haven, 519 Washington Ave, Grand Haven, MI 49417.
Sep 20, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS)
Regular Board Meeting Minutes
JULY 27, 2021
SPRING LAKE VILLAGE HALL
102 West Savidge Street
Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Don Reiss, Chris Burns, Pete LaMourie
Absent: Mike DeWitt, Bill Cargo, Joel TePastte
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager, Melvin Barkley, Operations Manager, Annelise Walker, Marketing Manager
Introduction of Melvin Barkley, Operations Manager, Annelise Walker, Marketing Manager.
Approval of the May 26, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Chris, to accept the minutes from the Meeting held May 26, 2021. Motion carries.
Additions/Corrections to the Agenda
Motion by Chris, second by Bob, to approve the agenda. Motion carries.
General Business / Call to Audience
None
Discussion/action Payables Warrant
Motion by Pat, second by Cathy to accept the Payables Warrant as presented. Motion carries.
Discussion/action on Financial Reports, Receive and File.
Gordon asked about fare policy and how we are optimizing our efforts in the collection (or
not collection) of fares. Scott reported that we were ready to go with a RouteMatch solution
that is touchless and collects from riders when they ride. 5% fee to middleman; RouteMatch
collects $60,000 up front then $6,000 per year.
Motion by Chris, second by Pete to accept the reports as submitted. Motion carries.
Discussion on Estimated Revised Budget.
Current year budget; no questions.
Discussion/action on Revised Harbor Transit Personnel Manual.
Scott explained the changes include the following:
Add time ½ to holiday pay
Change definition of pay out time to time actually worked, not time paid
Clarify number of hours that may be cashed out for full and part time employees
Motion by Chris, second by Bob to revise personnel manual as recommended, effective today.
Motion carries.
Discussion/action on one-time Employee PTO Payout.
Motion by Pete, second by Bob, to approve the one time PTO payment at a cost of
approximately $10,000 with no ongoing impact to our budget. Motion carries.
Discussion on Strategic Planning and Results of the Strategic plans and SWOT exercise.
Scott will verify numbers and then we will have further discussions.
Marketing Update – Annelise Walker
Increase community awareness.
Advertising for drivers at Michigan SOS office on the kiosk screens
Three billboards are up: US 31, M-104, I-96
Social media presence (especially Facebook)
Radio advertising on WAWL and WGHN
Grand Living half page
103.5 football pamphlet
Some discussion about bus wraps and varying attitudes about them. Annelise is looking into
doing a Buccaneer and Laker wrap. Gordon agreed the Buccaneer wrap would be far more
attractive.
Operations Update – Scott Borg
Numbers are slowly coming back up.
Trolleys are very successful.
Passengers on federally funded buses must wear masks.
9 crashes last year; 12 crashes so far this year (sideswipes are the most common)
Transportation Director’s Report – Scott Borg
Customer Care supervisor resigned today; dispatcher will fill the position.
West Michigan Regional Transit Study review held on July 7 between MATS and Harbor
Transit. Study completed next fiscal year.
Kickoff with ORC (firm to look for expansion real estate). They will provide weekly updates.
Board Member Comments
Bob asked about Beach Express. Scott reported that we had 11 riders in June, 219 in July. In
comparison, 2,524 rode the trolley in July.
Chris recommended that we sign up staff for Leadership Connect.
Gordon commented that it appears customer service is improving at Harbor Transit.
Craig commended staff on having very clean buses.
Moved by to adjourn at 5:35 p.m.
Next regularly scheduled Board Meeting will be held on September 22, 2021 at 4:30 PM at
City of Grand Haven City Hall, 519 Washington Ave.
Jul 14, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS)
Board Meeting Minutes for April 28, 2021 (Via Zoom)
Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake Township, MI), Gordon Gallagher (Spring Lake Township, MI), Joel Tepaste (Spring Lake Village, MI), Chris Burns (Spring Lake Village, MI), Mike DeWitt (Ferrysburg, MI), Pete Lamourie (Grand Haven Township, MI), Bill Cargo (Grand Haven Township, MI)
Absent: None
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager
Approval of the March 24, 2021 HTMMTS Board Meeting MinutesMotion by Mike, second by Chris, to accept the minutes from the Meeting held
March 24, 2020.Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries
Additions/Corrections to the Agenda
Scott mailed out item 7f to approve Robert Sullivan as Attorney for Harbor Transit.
Motion by Gordon, second by Cathy, to approve the agenda as amended.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries
General Business / Call to Audience
None
Discussion/Action of Accounts Payable and Financial Statements
Motion by Pat to accept the Accounts Payable and Financial Statements as presented by staff. Second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries
Discussion/Action to approve Harbor Transit’s Advertising Policy and Regulations.
Added the word “exploitation” to qualify prohibited advertising content in regard to children and changed review committee.
Motion by Bill, second by Mike, to approve Advertising Policies and Regulations.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries
Discussion/Action on the Operation and Maintenance Termination agreement between the City of Grand Haven, MI and Harbor Transit Multi-Modal Transportation System.
Craig suggested that this be tabled to give staff time to answer questions that we have for MDOT and MERS. Board members discussed whether we have enough information to move forward at this time or whether we should wait while we gather more information.
Motion by Mike to table the issue until the next meeting, second by Bill.
Yes: Bill Cargo, Pete LaMourie, Mike Dewitt, Craig Bessinger
No: Pat McGinnis, Bob Monetza, Chris Burns, Gordon Gallagher, Cathy Pavick, Joel Tepaste
Motion fails.
Motion by Gordon to approve the Operation and Maintenance Termination agreement between the City of Grand Haven, MI and Harbor Transit Multi-Modal Transportation System as presented.
Yes: Pat McGinnis, Bob Monetza, Chris Burns, Gordon Gallagher, Cathy Pavick, Joel Tepaste
No: Bill Cargo, Pete LaMourie, Mike Dewitt, Craig Bessinger
Motion carries.
Old Business – 18 Month Comprehensive Wage Study.
RFP is in its final stages. Will be going out to qualified consultants and should have proposals back in a couple of months.
Transportation Director’s Report – Scott Borg
Annelise Walker is our new part time marketing coordinator. Welcome Annelise! Planning to open up completely on May 1, 2021 (except for schools). Will follow all transportation requirements.
Discussion/Action to approve Attorney Robert E. Sullivan from Scholten Fant, as Harbor Transit’s Attorney.
Motion by Gordon to approve the hiring of attorney Robert Sullivan as recommended by staff, second by Cathy.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries
Board Member Comments:
Next Regularly scheduled Electronic Board Meeting will be held on May 26, 2021 at 4:30 PM via Electronic remote meeting unless otherwise noticed.
May 26, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS)
Regular Board Meeting Minutes
MAY 26, 2021
VIA ZOOM
Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake, MI, 4:40 p.m.), Gordon Gallagher (Spring Lake, MI), Don Reiss (Grand Haven Township), Chris Burns (Spring Lake, MI), Bill Cargo (Grand Haven, Township).
Absent: Mike DeWitt, Pete Lamourie
Also Present: Al Vanderberg, Ottawa County Administrator, Jessica Harris, Ottawa County Intern, Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager
Approval of the April 28, 2021 HTMMTS Special Board Meeting Minutes
Motion by Bob, second by Bill, to accept the minutes from the Meeting held April 28,
2021.
Yes: Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Gordon Gallagher, Chris Burns
Abstain: Don Reiss
Motion carries
Additions/Corrections to the Agenda
Chris Burns asked if we could move item 7E to the top of the agenda to get that order of business out of the way. With no objections
Motion by Chris, second by Bill, to approve the agenda as amended.
Yes: Craig Bessinger, Bob Monetza, Pat McGinnis, Gordon Gallagher, Chris Burns, Don Reiss, Bill Cargo
Motion carries
New Business
Discussion/Action on Operation and Maintenance Termination Agreement Addendum
Bill advised that he was planning to vote no, but if his vote was needed to get this through, he would cast it. Pat advised that nuances continue to emerge, and he looks forward to working with Scott to address unknown issues as they arise.
Motion by Gordon, second by Chris, to approve the revised Operation and Termination Agreement Amendment.
Yes: Bob Monetza, Pat McGinnis, Gordon Gallagher, Chris Burns, Don Reiss, Craig Bessinger, Cathy Pavick.
No: Bill Cargo
Motion carries
Discussion/Action On Strategic Plans Al Vandenberg Ottawa County Administrator
Al Vandenberg, Ottawa County Administrator, facilitated a strategic planning exercise with the assistance of County Intern Jessica Harris.
Discussion/Action of Accounts Payable and Financial Statements
Dana reported that we purchased a floor scrubber and a computer for our new marketing coordinator. Also had to reimburse MDOT for a totaled bus.
Motion by Gordon to accept the financial statement and approve the bills.
Discussion on Financial Update and Statistics
Discussion/Update on RFP Proposal for Required Service for Right of Way & Land Acquisition Services
Scott explained he had interviewed two firms to assist with site search and selection. He advised he preferred to continue developing an agreement with ORC Real Estate Solutions of Livonia, Michigan.
Motion by Pat to authorize Scott to move forward with ORC Real Estate to develop a plan and budget to secure acquisition services with an understanding that the costs will be reimbursable MDOT expenses, second by Cathy.
Yes: Bob Monetza, Pat McGinnis, Gordon Gallagher, Chris Burns, Don Reiss, Bill Cargo, Craig Bessinger, Cathy Pavick.
Motion carries
Discussion/Action to approve HTMMTS Drug & Alcohol Policy updates
Motion by Bill to approve the Drug and Alcohol Policy as presented, second by Gordon.
Yes: Bob Monetza, Pat McGinnis, Gordon Gallagher, Chris Burns, Don Reiss, Bill Cargo, Craig Bessinger
Motion carries
Old Business – Ridership update.
Scott provided a ridership update by municipality. Totals for April was 6,932 and May was 5,559 with a few days left in the month.
Transportation Director Scott Borg’s Report – Scott presented his report.
Board Members Comments:
Craig Bessinger
Michael DeWitt
Bill Cargo – He would like to have breakfast with Don.
Patrick McGinnis
Bob Monetza
Pete LaMourie
Joel TePastte
Christine Burns
Gordon Gallagher
Cathy Pavick
Donald Reis – I have a lot to learn.
Board Members Comments:
Moved by to adjourn at 6:05 p.m.
Next regularly scheduled Board Meeting will be held on July 28, 2021 at 4:30 PM Village of Spring Lake Administrative Offices, 102 West Savidge Street, Spring Lake, MI 49456.
Mar 24, 2021 | HTMMTS Boards, HTMMTS Meeting Minutes
Harbor Transit Multi-Modal Transportation System (HTMMTS) Regular Board Meeting Minutes
MARCH 24, 2021 VIA ZOOM
Meeting Called to Order by President Craig Bessinger at 4:30 p.m.
Roll Call
Present: Craig Bessinger (Ferrysburg, MI), Bob Monetza (Grand Haven, MI), Pat McGinnis (Grand Haven, MI), Cathy Pavick (Spring Lake, MI, 4:40 p.m.), Gordon Gallagher (Spring Lake, MI), Joel Tepaste (Spring Lake, MI), Chris Burns (Spring Lake, MI), Mike DeWitt (Ferrysburg, MI), Pete Lamourie (Grand Haven, MI)
Absent: None
Also Present: Scott Borg, Harbor Transit Director, Andrea Dumbrell, Grand Haven Township Human Resources Manager, Dana Appel, Senior Accountant and Compliance Manager, Peter Haefner, Auditor, Samantha Deford, Accounting Coordinator
Approval of the January 27, 2021 HTMMTS Board Meeting Minutes
Motion by Gordon, second by Chris, to accept the minutes from the Meeting held January 27, 2020.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Bill Cargo, Pat McGinnis, Gordon Gallagher, Joel Tepaste, Chris Burns, Mike DeWitt
Motion carries
Additions/Corrections to the Agenda
Craig Bessinger asked to add item 9(a) on change in Harbor Transit fees following the close of the public hearing.
Gordon Gallagher asked to add a discussion item on the Operations and Maintenance Agreement – item 9(b)
Motion by Pat, second by Chris, to approve the agenda as amended.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
New Business:
Discussion/Action on Harbor Transit 2020 Financial Audit (Independent Auditors Report)
Peter Haefner of Vredeveld Haefner, Auditing Firm, presented the financial statements. Noted no deficiencies or instances of non-compliance to bring attention to the Board or the Federal Government. Overall a solid financial position.
Motion by Gordon, second by Pete to accept the 2020 Financial Audit.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Discussion/Action of Accounts Payable and Financial Statements
Currently at 37% of overall expenses.
Payables warrant, paid out $16,000 to fix a bus. Reimbursed by insurance; should not be on the balance sheet.
Various expenses related to building maintenance were highlighted.
Motion by Pat to accept the Accounts Payable and Financial Statements as presented.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Discussion/Action on Amendments FY 2021 Resolution of 5307-5339 Funding.
Cares Act funding cannot overlap operational funding. This action will allow operating appropriations to be used for capital purchases.
Motion by Mike to approve the amendment to the Resolution regarding 5307-5339 funding, second by Bob
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Discussion/ Action on Low/No Grant Application
There is robust funding available for electric bus purchase in 2021. BLP has the needed infrastructure to support such a purchase. Match requirement would be 85%/15% on buses; 90%/10%. The State may assist on paying a portion of the local match referenced above.
Motion by Pat to authorize the application for funding as requested and authorize Chair Bessinger to write a letter of support, second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Discussion/Action on directing Harbor Transit Director to see Grant Funding for a new facility.
Seeking Board direction to start seeking grant opportunities for the location and development of a new site. Staff is working with Mark Fedore, who has very deep experience working with MDOT on procurement. Pat reminded the Board that we have significant obligations associated with an earlier grant application and asked that all discussions with MDOT and FTA cover those issues so we do not leave obligations hanging on the property.
Motion by Mike to authorize staff to move forward with seeking grant funding to support the new facility project, second by Mike.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Discussion/ Action updates to Harbor Transit Personnel Manual
Removed references to labor union employees and overtime for non-exempt employees. Also made some changes to leave provisions.
Motion by Gordon to approve the changes as presented, second by Pete.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Old Business:
18 Month Comprehensive Wage Study/if Ridership and fares have an impact on State and Federal Revenues
Scott is working to get a comprehensive wage study to review our competitiveness. Revenue from the State and Federal government is based on population and population density, not ridership.
Public Hearing: Fiscal Year 2021/2022 Fee Schedules
Chair Bessinger opened the Public Hearing at 5:16 p.m. and offered the Public a chance to weigh in on the proposed rate changes.
Two comments were entered on Facebook Live:
Jeff Burcel questioned the rationale for making the rate increase Two callers supported a touchless card system
Close Public Hearing at 5:25
Gordon asked is we could consider postponing action on the rate issue. Bob is not supportive of rate differentials.
Motion by Mike to increase fares as presented in the March 19, 2021 memo from Scott, support by Chris.
Yes: Pete Lamourie, Craig Bessinger, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
No: Bob Monetza
Motion carries
Operation and Maintenance Agreement
Gordon brought up the November 2020 direction from the Board to have five managers connect with our Director and Ron Bultje who serves as attorney for four of our members and come up with a proposed solution that is fair and equitable to everybody. This was done, and Ron Bultje drafted an Operation and Maintenance Termination Agreement.
Mike and Gordon suggested that we have a Special Meeting to nail this down. The proposed agreement will be circulated to the Board Members prior to the meeting.
Local Advisory Committee (LAC) Recommendations.
Gordon requested that staff discover how appointments to the LAC are made and report at the next meeting.
Motion by Gordon to accept the resignation and approve the appointments listed below, second by Mike:
a. Recommendation by the HTMMTS Board to accept the RESIGNATION OF Jeffrey Smith 303 Orchard Avenue, Grand Haven, MI from the Local Advisory Committee.
b. Recommendation by the HTMMTS Board to appoint Christina Shannon, 10770 Osborn Street, Grand Haven, MI recommended by Four Pointes to an open committee Member at Large seat expiring in November 2023. Representative for Four Pointes Center for Successful Aging 1051 S Beacon Blvd, Grand Haven, MI.
c. Recommendation by the HTMMTS Board to re-appoint Roger White, 111 Mason Street, Spring Lake, MI representing Spring Lake Village as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
d. Recommendation by the HTMMTS Board to re-appoint Chrysteen Moelter- Gray, 13243 Forest Park Drive, Grand Haven, MI Representing Grand Haven Township and the Momentum Center, as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee.
e. Recommendation by the HTMMTS Board to re-appoint Warren Roosen, 17585 Park Place, Spring Lake, MI representing the City of Ferrysburg, MI as a committee member expiring in November 2022 on the HTMMTS Local Advisory Committee.
f. Recommendation by the HTMMTS Board to re-appoint Jon Toppen, 1410 Hillcrest, Grand Haven, MI representing the City of Grand Haven, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
g. Recommendation by the HTMMTS Board to re-appoint Ray Harz, 18278 Swiss Drive, Apt A, Spring Lake, MI representing Spring Lake Township, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
h. Recommendation by the HTMMTS Board to re-appoint Carrie Uthe, 1619 Old Orchard Drive, Spring Lake, MI representing Spring Lake Township, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
i. Recommendation by the HTMMTS Board to re-appoint Norman Cunningham 16923 Piper Way, Apt 204 Grand Haven, MI Representing the City of Grand Haven, MI as a committee member expiring in November 2024 on the HTMMTS Local Advisory Committee. At Large Member.
Yes: Pete Lamourie, Craig Bessinger, Bob Monetza, Pat McGinnis, Cathy Pavick, Gordon Gallagher, Chris Burns, Mike DeWitt, Joel Tepaste
Motion carries
Transportation Director Scott Borg’s Report
Ridership January 2021 = 5,810 February 2021 = 6,394
Looking into using Harbor Island for Beach Express parking Hoping to get back to regular schedule by early April!
Federal law requires mask wearing on the bus
Board Members Comments:
Christine Burns commented that during her time on this board she has received anonymous complaints, and that she does not respond to those comments. Those that are signed receive considerable attention.
Gordon Gallagher commented that he will miss Joann Marcetti on the Board.
Moved by Joel to adjourn at 6:05 p.m.
Next regularly scheduled Board Meeting will be held on May 26, 2021 at 5:30 PM at City of Ferrysburg Administrative Office, 17290 Roosevelt Road. In the event that Department of Health and Human Services finds that it is necessary to continue social distancing the meeting will be held remotely by Zoom at 4:30 PM.
